Accounting Agent

Scope of Position

Manage Accounts Payables processes, receive, review, verify, and record payables and  manage the disbursement process to ensure Service Providers are paid timely. Help to maintain control of fixed asset inventory; manage available stock of products and consumables required for the branch; realize user’s conciliations of the Expeditors systems. To be an example to follow for your team, promoting Expeditors’ culture.

Metrics

• SPM• Ensure payments are issued to Approved Service Providers.

• Finance•    Expense Control – Remain at or under budget.

• Administration• Coordinates and maintain available stock of the supply of consumables for office supplies, ensuring best cost and quality.

• Training• Complete 52 hours training per year (4.33 per month).

• Complete all mandatory training timely.

Key Deliverables

Administration and Personnel Management

• Exemplify and Teach Our Culture, Mission and Goals.

• Follow the 10 Critical Success Factor.

• Keep the excellence internal service execution within the Accounting department.

• Engage with team members daily, participate on check-in, weekly and monthly meetings or when is necessary.

• Build healthy cross-functional relationship. Ensure a healthy work environment, promote team spirit and cohesiveness in the department and also working together with other teams.

• Own your self-development. Prepare, follow-up and execute on your personal development goals.

• Understand and implement the company controls, policies, procedures, processes, applications, tools, and systems.

• Participate in the Accounting team on initiatives and projects.

• Participate in other departments meetings, support projects and initiatives at every level.

• Escalate problems or concerns to Accounting Team Lead, Supervisor and Manager.

Finance & Operations

• Review and submit payable detail in exp.o Accounting system, ensuring overhead expenses are allocated to the correct cost center and general ledger code (GL) and operational costs are matched against the appropriate provision and general ledger code (GL).

• Monitor overhead expenses trend and provide status of overhead expenses in a weekly basis to management.

• Perform Service Provider payable audits on a regular basis to check charges on invoice to agreed rates.

• Verify Service Provider payables by reconciling to Service Provider Statements, ensure invoices are approved in time to meet established payment cycle and make accrual if needed.

• Schedule and prepare payments in exp.o Accounting system.

• Process check deposits in Wells Fargo banking system for checks received locally from customers.

• Maintain a filing system in accordance to internal and local document retention policies (i.e. upload the invoice to the payable and the vendor statement to the payment in exp.o Accounting).

• Proactively identify problem accounts and follow up exceptions prior to submitting the payable via email/telephone to effectively resolve issues through building key relationships with Service Providers and Internal Staff.

• Support Accounting Department with miscellaneous projects and assignments.

• Promote compliance in diligently following all company policies and regulations and performing the task at hand with outstanding integrity and pride.

Key Deliverables

• Collaborate with the Accounting team on the preparation or required documentation of financial information related to internal or external audits and/or any other financial initiatives or projects.

• Map and understand department process flow, constantly looking for areas of improved efficiency to offer internal customers.

• Actively participate in the optimization of tools and continuously improve the efficiency and quality of the service. Set the tone of this environment within your department.

Compliance

• Understand and comply with company internal controls, specifically the Fınancıal Process Control Documentation.

• Promote compliance and diligently follow all company policies and regulations and be the role model of integrity and pride.

• Ensure continuous awareness and understanding of policies and regulations.

Security, Health and Safety

• Responsible to inform immediately to the Branch’s Health and Safety representative any unsafe condition that could put employees at risk in the workplace as well as any incident or accident.