Project Administrator

The Project Administrator will support our growing Project Management organization. The Project Administrator supports the planning, execution, and completion of projects by providing administrative and logistical assistance to help ensure both profitability and customer satisfaction. This role involves coordinating project activities, managing documentation, and ensuring effective communication among team members and stakeholders.

Responsibilities:

• Developing, maintaining, and communicating project financial reports including estimate to complete (ETC / EAC) and project financials (profit / loss / margins)

• Assist in the allocation and management of project resources, including personnel, equipment, and materials

• Maintain and organize project documentation (contracts, reports, correspondence, etc)

• Track project timelines, budgets, and deliverables to ensure adherence to project plans. Report on project progress as needed to project team and internal and external stakeholders

• Serve as a point of contact for project team members, stakeholders, and clients to ensure clear, concise, and timely communication

• Schedule and coordinate project meetings, prepare agendas, document meeting outcomes

• Maintain job cost systems

• Create and update workflows

• Project Invoicing and Accounts Payable (in conjunction with Finance)

• Maintaining billing and invoicing manifests

• Coordinate completion of project setup and close out

• Support Finance in monthly close out process.

• Support Revenue Recognition and forecasting processes.

• Prepare and provide documentation to internal teams and key stakeholders

• Retrieve necessary information (e.g. Contractor or Owner furnished documentation or reporting templates)

• Support commercial adherence to project contract and terms and conditions, as they relate to billing project accounting, logistics, and schedule

• Ensure compliance to company policies, procedures, and regulatory requirements related to project management

• Other Duties as assigned