Administrative Coordinator, Corporate Legal Affairs

Reporting to and primarily supporting the General Counsel, Corporate Legal Affairs, Operations & Technology, the Coordinator will provide proactive executive and operational support to the GC’s office and serve as a central point of coordination for the Corporate Legal Affairs organization. The role will help advance leadership priorities and departmental effectiveness through executive office management, onboarding, recruiting coordination, internal communications, and the coordination of leadership meetings, team events, and department initiatives.

Responsibilities:

• Serve as the first point of contact for the GC's office, triaging incoming requests and sequencing competing priorities

• Manage a complex calendar across time zones, prioritizing competing requests and resolving scheduling conflicts with executives and assistants throughout the company

• Prepare agendas, briefing materials, and presentations for leadership meetings and key stakeholder discussions

• Track leadership action items and commitments, coordinate follow-up with responsible stakeholders, and escalate delays or issues as appropriate

• Coordinate department initiatives and special projects by maintaining timelines, organizing meetings, monitoring deliverables, and preparing status updates for leadership

• Arrange domestic and international travel and maintain detailed itineraries

• Manage expense reports, purchase requests, invoices, reimbursements, and related records for the GC's office in accordance with company policies

• Coordinate Corporate Legal Affairs leadership meetings, department meetings, offsites, town halls, and team events

• Draft and distribute internal communications for Corporate Legal Affairs leadership, and maintain organizational charts, distribution lists, and team pages

• Coordinate onboarding for new hires and internal transfers, including equipment, systems access, and orientation scheduling

• Coordinate interview scheduling and recruiting logistics in partnership with Human Resources and hiring managers

• Support team engagement and recognition activities, and serve as a point of coordination with Human Resources, Finance, and other corporate functions on departmental activities and operational matters

• Handle privileged and confidential information with discretion, and communicate professionally with senior executives, attorneys, and vendors