Temporary Secretary, Juvenile Probation Department, (1444)

As a Secretary I, you will assist the Probation Services Division with secretarial and clerical services of an ordinary and varied nature for one or more managers, and perform related duties as required. This position requires knowledge of Business English, spelling and basic math; and modern office methods, procedures and equipment. This position also requires ability and skill to follow oral and written instructions; plan, to enter and assure quality of data entered into computerized databases, organize and complete work rapidly and efficiently; deal tactfully with the public; communicate effectively over the telephone; and operate a variety of standard office machines and equipment. This position requires the Secretary I to be on-site five days a week.

Examples of Important Duties and Essential Functions

1.        Takes and transcribes dictation from shorthand notes or transcribes from longhand or recorded dictation.  

2.        Types letters, reports, and other finished copy of a routine nature.

3.        Answers telephone and screen calls; serves as receptionist and schedules meetings and appointments. 

4.        Provides standard information to the public on policies, programs and procedures in accordance with general guidelines. 

5.        Files various material alphabetically, numerically and chronologically in accordance with predetermined file classifications. 

6.        Posts a variety of information on standard forms, records and files; performs clerical tasks relative to keeping financial and statistical records and accounts.