Bookkeeper

The Bookkeeper is responsible for the day-to-day transactional and administrative financial operations of K2L. This position oversees the accurate and timely processing of contributions, deposits, accounts payable, payroll, banking transactions, and financial records. The Bookkeeper works closely with the Executive Director and Fractional CFO to ensure accurate accounting, strong financial controls, and efficient financial operations.

Key responsibilities of the Bookkeeper include but are not limited to:

Contributions & Revenue Processing

• Process and record check, cash, credit card, and online contributions and prepare bank deposits

• Monitor online giving platforms and resolve unsettled or rejected transactions as needed

• Maintain accurate donor and contribution records and prepare annual giving statements

Accounts Payable & Disbursements

• Receive and process invoices and vendor payments

• Manage credit card transactions, receipts, expense coding, and supporting documentation

• Prepare required banking and positive pay files

• Maintain accurate vendor records and communicate with vendors regarding invoices, payments, and discrepancies

Payroll & Employee Finance Administration

• Process biweekly payroll for salaried and hourly employees, including seasonal staff and interns

• Assist with annual W-2 and 1099 reporting and other payroll-related administration

Accounting & Recordkeeping

• Maintain accurate and timely financial records in QuickBooks and other applicable systems

• Enter and categorize transactions, maintain supporting documentation, and post routine journal entries

• Maintain organized financial files and fixed asset records

• Provide transaction-level information and documentation needed by the Fractional CFO

Banking & Cash Operations

• Monitor day-to-day banking activity and review positive pay items for accuracy and authorization

• Prepare and submit required banking files and deposits

• Escalate unusual or questionable banking activity to the Executive Director and Fractional CFO

• Provide timely and accurate information to support cash management and financial oversight

Compliance & Administrative Finance

• Maintain required vendor, insurance, licensing, and financial documentation

• Assist with workers’ compensation audits, PCI compliance, merchant services, and other routine compliance requests

• Communicate and document finance policies and procedures as directed

CFO & Executive Leadership Support

• Provide timely financial information and supporting documentation for monthly close and financial reporting

• Support the Fractional CFO with the monthly board package, annual audit, Form 990, and other external reporting

• Assist with special projects, financial process improvements, fundraising events, and other projects as requested

HR Support 

• Monitor new-hire paperwork, drug testing and background checks; report new hires through e-verify and to the state; set up new employees in payroll