Operations - Project Coordinator

We are seeking a highly motivated Project Coordinator to join our team in downtown Los Angeles.

A Project Coordinator must be quality conscious with the ability to balance multiple assignments in a fast-paced, team environment.  A team-oriented approach and the ability to collaborate with technical professionals is essential.  The ability to listen and understand customer expectations, take direction from peers, and communicate effectively and proactively is required.

Responsibilities:

• Process contracts and amendments.

• Prepare subconsultant agreement letters.

• Answer general project questions for clients and subconsultants.

• Resolve invoicing and payment questions from subconsultants.

• Review invoice drafts each month and work with accounting to send invoices and any additional reports to the client. 

• Maintain project files.

• Prepare records, reports, and correspondence using standards and templates.

• Assists Project Manager with workload planning and coordination.

• Develop and maintain project schedules.

• Work with Administrative team to prepare and distribute documents.

• Coordinate delivery of plans and proposals.

• Perform construction administration tasks:  Track Requests for Information (RFI’s) and submittals, request review by technical staff, transmit responses, and file tracking logs.

• Work with Administrative team on Archiving process.

• Contributes to team effort by accomplishing related results as needed.

• Establish and maintain effective working relationships with KPFF staff, clients, consultants, contractors, and other personnel associated with KPFF.

Knowledge, Skills, and Abilities:

• Strong attention to detail.

• Exceptional verbal, written and presentation skills.

• Ability to meet deadlines with dependability and consistency.

• Working knowledge of basic office equipment.

• Ability to adapt quickly, identify, and solve problems.

• Understand methods and techniques of data collection, research, report preparation, and financial analysis.

• Strong organizational, logistical, and time-management skills with ability to handle multiple concurrent tasks and meet deadlines.