Coordinator, Corporate Events

NBCUniversal’s Corporate Events Department produces high impact experiences for clients and C-suite executives across some of the most recognized brands in media and entertainment – from marquee tentpole events and events that support corporate initiatives, to brand activations and large-scale client programs.

The Corporate Events Coordinator will serve as a key point of contact for VIP hospitality, interfacing directly with clients and C-Suite executives. This role will support the Corporate Events team in planning client and internal events ranging from intimate dinners to large-scale programs. The role will also encompass a range of administrative functions that support the department’s SVP, and the team’s day-to-day operations. A strong command of registration platforms and a strong focus on guest communications are essential to this position. This position reports to a Manager in the Corporate Events Department.

 

Job Duties

Event Support

• Serve as the primary guest communication liaison with event attendees: coordinating travel arrangements, answering attendee questions, troubleshooting event registration issues

• Manage event invitation/RSVP process and maintain guests lists across multiple simultaneous events

• Assist in the production of digital and print event collateral

• Conduct research for upcoming events: venues, hotels, activities, transportation companies, gifting, merchandise, etc.

• Serve as additional on-site support for local NYC events, and travel to events outside NYC as needed

• Track extensive list of domestic and international shipments for events; liaise with FedEx and other couriers to resolve delivery issues

• Help coordinate team shipping of supplies and materials for upcoming events, including unpacking and restocking upon return

 

Administrative Support (SVP and Department)

• Provide administrative support to the SVP - including calendar management, travel arrangements and corporate card/p-card reconciliation

• Oversee team’s p-card for event air travel, reviewing and approving all team members’ individual p-card charges

• Set up new vendors in company’s financial database and submit invoices for wire/check payments

• Manage department’s events calendar and team travel/PTO schedules

• Manage the inventory and use of iPads/iPods for events, and keep Spotify playlists current

• Organize and maintain department closets and event supply inventory

• Restock office supplies on an ongoing basis, or when team members request: printer ink, FedEx shipping supplies, name place cards, etc.

• Assist with onboarding new team members: equipment ordering and setup, providing access to all necessary NBCU portals and websites

• Train and help mentor the Corporate Events Page(s)