Certified Payroll Specialist

The Certified Payroll Specialist is responsible for preparing, auditing, and submitting certified payroll reports for all prevailing wage projects in compliance with federal, state, and local regulations. This role ensures accuracy of wage determinations, classifications, fringe calculations, and reporting while supporting internal teams, subcontractors, and external agencies. The ideal candidate has strong attention to detail, deep knowledge of prevailing wage requirements, and exceptional communication skills.

RESPONSIBILITIES

Certified Payroll Processing & Compliance

• Prepare, audit, and submit weekly certified payroll reports (CPRs) for all applicable federal, state, and local prevailing wage projects.

• Ensure compliance with the Davis-Bacon Act, Service Contract Act, state prevailing wage laws (e.g., DIR), and contract-specific wage determinations.

• Validate wage classifications, fringe benefit allocations, shift differentials, and overtime/DBRA requirements.

• Maintain compliance with union agreements (if applicable) and proper worker classifications.

• Submit CPRs through LCP Tracker, Points North, and other required agency portals or via email/mail as needed.

Data Validation & Auditing

• Review employee timesheets, job classifications, deductions, union status, and work locations for accuracy before payroll processing.

• Reconcile discrepancies in hours, classifications, WC codes, and project reporting requirements by coordinating with payroll, HR, and field teams.

• Identify and correct underpayments, overpayments, or missing information; prepare correction documentation and reissue CPRs when needed.

Communication & Support

• Act as liaison with project managers, payroll/HR, field leadership, billing teams, general contractors, and government agencies to clarify requirements and resolve compliance issues.

• Provide support to employees regarding prevailing wage classifications, work hours, and wage statements.

• Communicate proactively with auditors and agencies about certification requirements, documentation needs, and deadlines.

Document Control & Recordkeeping

• Maintain organized electronic and physical records for CPR submissions, correction notices, affidavits, wage determinations, and supporting documents.

• Track weekly and monthly submission deadlines, expiration dates for wage determinations, and changes in reporting requirements.

• Collect, track, and maintain subcontractor certified payroll documentation when required.

Reporting & Audit Readiness

• Prepare documentation and reporting needed for internal and external audits; compile CPR history and compliance evidence upon request.

• Monitor compliance trends and recommend process improvements to reduce errors and rework.

• Produce weekly/monthly reporting on submission status, deficiencies, and compliance risks for leadership visibility.

Systems & Technical Responsibilities

• Utilize payroll and compliance platforms such as LCP Tracker, Points North, UKG, ADP, Paycom, or equivalent systems.

• Configure and maintain project setups, wage determinations, security controls, and contractor profiles in compliance portals.

• Troubleshoot upload failures, data validation issues, and file formatting errors.