Senior Payroll Analyst

The Senior Payroll Analyst works with the payroll team to deliver accurate, timely payroll tax compliance across multiple states, with a strong focus on payroll tax compliance and resolution. Serving as a subject matter expert on state and local tax requirements, this role researches discrepancies, resolves agency notices, and supports required filings and reporting. The Senior Payroll Analyst partners with HR, Finance, Accounting, and external vendors to maintain effective controls and improve payroll processes.

Job Responsibilities:

• Serve as a subject matter expert on federal, state, and local payroll tax requirements, including multi-state withholding, reciprocity, unemployment insurance, and reporting.

• Independently review and reconcile quarterly and annual payroll tax filings, including Forms 941, 940, W-2, and W-3 and state equivalents; drive resolution of material variances.

• Lead complex payroll tax investigations by analyzing payroll data, identifying root causes, determining corrective actions, and confirming resolution.

• Act as the primary escalation point for significant payroll tax issues, partnering with HR, Finance, Accounting, third-party vendors, and tax agencies to resolve them.

• Coordinate responses to payroll tax audits, agency notices, and inquiries; research historical records, substantiate payments, and maintain clear documentation of outcomes.

• Monitor changes in payroll tax legislation, assess operational impact, and recommend updates to payroll processes and tax configuration.

• Strengthen payroll tax procedures, documentation, reconciliations, and internal controls to reduce risk and improve accuracy.

• Review complex earnings, deductions, and tax calculations; provide expert support during payroll processing and year-end activities.

• Oversee state-specific requirements for unclaimed payroll property, including due diligence, reporting, and remittance.

• Provide payroll tax expertise for system upgrades and implementations, including configuration review, testing, reconciliation, and issue resolution.

• Identify recurring issues and lead process improvements across payroll tax operations.

• Assist with payroll system upgrades, tax configuration, implementations, and testing.

• Respond to employee payroll and tax inquiries with professionalism and confidentiality