Coordinator, Global Publicity

The Coordinator, Publicity will support the Global Publicity team by managing department billing, invoicing, budget tracking, vendor coordination, and operational processes across film publicity campaigns. This role serves as a key partner to publicists and cross-functional teams, ensuring timely processing of financial and administrative activities while supporting special projects, events, and team initiatives as needed.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced entertainment marketing environment.

Essential Responsibilities

• Process and track invoices, purchase orders, vendor payments, expense reports, and budget reconciliations across multiple film campaigns and projects

• Partner with Finance and external vendors to ensure timely payment processing and accurate financial records

• Create purchase orders, onboard new vendors, maintain vendor documentation, and resolve billing discrepancies as needed

• Manage departmental budget trackers and reporting documents, ensuring spending is accurately recorded and communicated to publicity leadership

• Assist with preparing presentations, recaps, and other departmental materials

• Support publicity events including premieres, screenings, junkets, press days, film festivals, and special projects as needed

• Provide project support for department initiatives, events, and special projects as assigned