Project Controls & Program Support Specialist

This position is with the KPFF Planning Team, which is a specialized group of planners within KPFF that focuses on waterborne transportation feasibility planning, maritime decarbonization, sustainability, and land use entitlement projects. Example projects include: PSRC Passenger-Only Ferry Study, WSF System Electrification Plan.

The KPFF Planning Team is looking for an organized, detail-oriented professional to join our small, collaborative team. Working under a Senior Project Management team, you will assist multiple project managers with project controls and coordination, team workload planning, and other miscellaneous support tasks. In this role, you will be responsible for leading contract controls and project coordination for all Planning Team projects, ensuring that project work is delivered within scope, schedule, and budget.

This role will be based in Seattle, WA, and will be a hybrid position including some in-office and some remote work.

Job Responsibilities:

• Contract Administration and Project Controls

• Manage contract scope and fee compliance for all projects and lead coordination with clients regarding contracting and invoicing

• Set up and manage spreadsheets for fee estimates, cost tracking and billing

• Prepare subconsultant agreements

• Develop and maintain project schedules

• Project Accounting, including budget tracking and management, and project set up

• Process subconsultant invoices and manage communication with subconsultants regarding invoicing requirements

• Review/prepare project invoices and progress reports

• Planning Team Program Support

• Prepare billing and workload forecasts

• Draft scopes of work and fee estimates for proposals, including review of proposal requirements and preparation of documentation

• Support team operations as needed in a collaborative environment