Center Programming Manager

The Center Programming Manager serves as the principal contact and administrative organizer for all programming and non-degree educational programs in the Center for Bioethics and supports the Responsible Conduct of Research program.  It includes a broader strategy for collecting and maintaining data to produce reports on program participation, marketing responses, and program evaluations.  Reporting to the Associate Director of Finance and Operations, this role will coordinate across Center staff and faculty to ensure clear program objectives, effective program design aligned to objectives, smooth operations and implementation, clear communication, and alignment of key stakeholders on appropriate educational aims, program development and organization, and operational details. This position requires hands-on implementation, follow-through, and proactive communication.

Non-Degree Certificate Programs

• Has direct administrative responsibility for the non-degree certificate programs working closely with the individual program directors. Coordinates visiting lecturers (including planning travel, completing agreements, releases and permissions in accordance with HMS policies, coordinating and processing travel reimbursements and permissions/ itineraries), creating and updating Canvas sites, and maintaining communication with program faculty and participants.

• Manages the recruiting, admission and participant onboarding process with high degree of independence in conjunction with the faculty leads, including marketing to appropriate audiences, both nationally and internationally and organizes applications for the selection committees.

• Collects and analyzes data for reports.

• Collaborates with other members of the Center staff to review and update non-degree certificate program processes, particularly around admissions, acceptance, and payment communication and timelines.

• Plans and executes program events.

Programming - In collaboration with program faculty leads, coordinates the execution of the Center’s public and private, in-person and virtual offerings

• Organizes the registration processes. Oversees planning and execution of all aspects of Center-sponsored programming, including, as applicable, hotels, caterers, photographer and other vendors. Prepares menus and activities for participants, oversees AV, and video recording.

• Primary contact for invited guest speakers, including arranging speaker invitations, agreements, accommodations, transportation, reimbursements, and honoraria.

• Prepares and maintains financial records and ensures compliance with University policy and procedures. Advises staff and faculty on policies and regulations. Prepares expense financial reports to monitor against budgets in collaboration with Associate Director for Finance and Operations.

• Gathers and maintains data on attendance, audience trends, marketing responses, and program feedback to inform strategic planning.

• Maintains inventory of promotional items aligned to Center-sponsored education/ programming strategy and purpose.

Responsible Conduct of Research program is a required program for all grant funded postdoctoral trainees working in quad-based faculty laboratories. This is compulsory training to meet NIH requirements.

• Primary contact for the Responsible Conduct Research Program, and as program liaison with the Office for Postdoctoral Fellows. Advises Director on scheduling, policies, and process improvement.

• Primary contact for postdoctoral fellows and advises on University policy, procedures and program requirements. Prepares and maintains records of the participation of fellows in this required program for grant funded postdocs, develop and maintain database of participation records.

• Prepares statistics and reports on program participation, evaluates data and prepares appropriate documentation.

Assist in efforts to support the overall success of the Center. Other duties as assigned.

Physical Requirements:

• Must be able to lift 15 lbs.

As part of your application, we recommend including a cover letter that will help us better understand your qualifications and background. This can provide valuable insight into your experience and interest in the role.