Manager, Building Operations, Energy & Sustainability

The Faculty of Arts and Sciences (FAS) is Harvard’s largest school, comprising a diverse portfolio of research laboratories, libraries, residential and athletic facilities, offices, classrooms, museums, and other specialized facilities. The FAS facilities portfolio includes more than 250 buildings and approximately 10 million square feet.

The Manager, Building Operations, Energy & Sustainability, is an integral member of the FAS Office of Physical Resources and Planning (OPRP) and Office for Sustainability (OFS) teams. Within the FAS Infrastructure and Sustainability (I&S) team, the position supports energy efficiency and decarbonization through portfolio-level energy management, recommending building-performance priorities and strategy for the FAS building portfolio, and identifying  corrective actions to optimize building performance. 

Reporting to the Associate Director of Building Mechanical Systems and the Director of OFS, the Manager is responsible for regular monitoring, and reporting portfolio energy performance and utility forecasting, identifying and coordinating investigation of energy anomalies, recommending building-performance priorities, and evaluating the results of the I&S team’s operational and sustainability initiatives. The role works closely with the I&S team as well as Facilities Operations, Building Managers, project managers, Energy & Utilities, OFS, consultants, and service providers to improve building operation and energy performance, and support decarbonization goals.

Job-Specific Responsibilities:

Energy Management and Portfolio Performance

• Leads portfolio-level energy management for FAS, including monitoring electricity, steam, chilled water, natural gas, and other relevant energy and utility data. EnergyCAP is the energy and utility software system primarily used. 

• Identifies trends and building-level energy anomalies (i.e. unusual consumption) and coordinates timely investigation within the I&S team, Building Manager(s), and other FAS and/or University stakeholders as required to resolve the anomaly. 

• Based on analysis, identifies within the I&S team when buildings or systems require additional technical analysis, recommissioning, and/or maintenance intervention.

• Responsible for implementing a structured process for documenting anomalies, assigning follow-up actions, tracking resolution, and verifying performance after corrective measures are implemented.

• Develops and maintains energy-performance dashboards, reports, key performance indicators, and management tools.

• Prepares quarterly energy-consumption forecasts and variance analyses to inform utility budgets using relevant influences such as historical performance, weather, occupancy, operating changes, and/or other relevant assumptions. Works with the I&S and OPRP Finance team  to develop and update/revise utility budgets throughout the fiscal year. 

• Develops presentation and communications of case study projects/programs, portfolio energy performance annually, emerging risks, and opportunities to a range of audiences including FAS and OFS leadership.

• Supports the Manager, Facility Systems & Sustainability in the management of the mechanical-equipment data within the FAS computerized maintenance management system (CMMS), for example preventive-maintenance (PM) schedules, task requirements for mechanical equipment and mechanical-equipment data entry.

Building-Performance Strategy and Prioritization

• Works with the Director of Infrastructure and Sustainability to identify and prioritize building-performance opportunities for the I&S team across the FAS portfolio. The Manager uses multiple existing building data systems, e.g. energy, asset-condition, computerized maintenance management system (CMMS), planning and project information and brings the data together for analysis and prioritization for the I&S team. 

• Recommends I&S team portfolio priorities and performance objectives for energy-efficiency, electrification, emissions-reduction, and decarbonization initiatives.

• Supports the Director of Infrastructure and Sustainability by providing analytical and operational input to  coordinate infrastructure renewal and energy efficiency and decarbonization priorities into FAS campus planning, capital and operational planning and projects through an established FAS Strategic Planning group. 

Investigation and Implementation for Optimal Building Performance

• Partners with the Associate Director of Building Mechanical Systems and Manager, Facility Systems to define the appropriate technical response to identified performance issues, recommend and implement corrective actions, understanding system constraints, risks, and opportunities.

• Manages FAS and University stakeholders and/or external vendors to implement corrective actions.

• Identifies recurring portfolio-wide issues that impact energy and/or operational performance and recommends changes to operating practices, standards, maintenance strategies, or investment priorities.

• Where required, works with the I&S team to translate approved priorities into defined projects and programs with clear scope, schedule, responsibilities, funding strategy, and performance measures.

• Works with I&S leadership to develop identified building-performance opportunities into recommendations for projects or programs, including the operational need, expected performance outcome, preliminary scope, priority, and potential funding considerations.

• Once approved, coordinates with appropriate team(s) for implementation.

• Evaluates post-implementation performance and identifies additional corrective action when results do not meet established expectations.

• For relevant projects, reviews project plans, specifications, submittals, control sequences, and related technical documentation for consistency with FAS operational requirements and building-system standards.

Working Conditions:

 

Emergency Status Designation: This role is considered non-essential and may be eligible for flex-work arrangements in accordance with departmental policies and manager approval.