IT Asset Project Manager – Intermediate (Fed Gov)

RESPEC is looking to hire an experienced IT Asset Project Manager – Intermediate to support Indian Affairs (IA) and Office of Information Technology (OIT) programs, projects, and operational initiatives.

The IT Asset Project Manager provides specialized expertise in IT Asset Management (ITAM) while managing assigned IT projects throughout the project lifecycle. This position serves as an intermediate-level Project Manager and coordinates Government, business, technical, security, vendor, and contractor stakeholders to manage scope, schedule, cost, quality, risk, assets, documentation, compliance, and delivery performance.

The position is responsible for supporting the lifecycle management of hardware, software, licenses, and related IT assets, including inventory management, asset traceability, product cataloging, ownership and assignment, location and status tracking, vendor coordination, service-request fulfillment, product authorization, and associated financial and operational processes.

In addition to IT Asset Management expertise, the successful candidate must bring substantive experience in at least one complementary IT delivery discipline: Change & Configuration Management, Business Analysis, or Quality Management.

Working with the Contracting Officer’s Representative (COR), Federal Task Lead, project teams, vendors, and other stakeholders, the IT Asset Project Manager manages resources, risks, dependencies, and customer relationships and supports successful delivery in accordance with task order requirements, federal standards, and Department of the Interior (DOI) and Indian Affairs (IA) policies and procedures.

DUTIES AND RESPONSIBILITIES

IT Asset Management

• Manage and support the lifecycle of hardware, software, licenses, and related IT assets from acquisition and deployment through maintenance, reassignment, retirement, and disposition.

• Maintain full traceability of IT assets, including inventory status, product information, vendor information, asset location, assigned user, ownership, lifecycle status, and other required data.

• Support hardware, software, software license, and property-management activities using approved automated and manual processes.

• Maintain accurate, complete, current, and auditable IT asset records within applicable systems, repositories, catalogs, and databases.

• Oversee IT service-request fulfillment through the IA Service Center ticketing system and other approved processes.

• Coordinate the assessment, approval, and fulfillment of customer requests for software and hardware.

• Support IT asset contract execution, including customer chargebacks, invoicing, reconciliation, and related documentation.

• Coordinate with vendors regarding products, licensing, support, maintenance, renewals, asset information, and other operational requirements.

• Coordinate updates to user groups in Microsoft Intune or other IA systems to support authorized software delivery.

• Maintain product and asset information within applicable Technical Reference Models, product catalogs, repositories, and asset-management systems.

• Coordinate analysis and technical review of proposed hardware and software products.

• Support product-authorization processes, including risk assessment, technical review, monitoring, approval tracking, documentation, and customer communications.

• Monitor hardware and software inventory and identify discrepancies, incomplete records, data-quality issues, and lifecycle risks.

• Support software-license tracking and help identify licensing, utilization, renewal, compliance, and reconciliation requirements.

• Coordinate with Change and Configuration Management teams to maintain alignment between IT asset records, Configuration Items (CIs), and applicable Configuration Management Database (CMDB) information.

• Develop and maintain IT Asset Management reports, dashboards, metrics, workflows, procedures, and supporting documentation.

• Identify opportunities to improve asset-management processes, inventory accuracy, data quality, operational controls, service-request fulfillment, customer service, and lifecycle management.

Project Management

• Manage assigned IT projects throughout the project lifecycle, including initiation, planning, execution, monitoring and control, deployment, transition, and closeout.

• Apply Project Management Institute (PMI) principles, Project Management Body of Knowledge (PMBOK) practices, Agile methodologies, Waterfall methodologies, and hybrid approaches appropriate to project requirements.

• Lead and facilitate Program Increment (PI) Planning activities and associated planning, coordination, and follow-up.

• Develop and maintain project plans, schedules, roadmaps, guides, templates, forms, governance artifacts, decision records, status reports, and other required project documentation.

• Coordinate information collection, review, approval, version control, and maintenance of project records.

• Facilitate Agile ceremonies and maintain project and sprint backlogs in alignment with organizational priorities.

• Coordinate personnel, vendors, technical teams, Government stakeholders, and other resources required to achieve project objectives.

• Establish and track project milestones, dependencies, deliverables, action items, and performance requirements.

• Monitor expenditures, compare actual costs against approved budgets, develop projections, and analyze cost, schedule, and performance requirements.

• Identify, assess, document, track, mitigate, and resolve risks, issues, dependencies, and impediments.

• Develop mitigation and contingency plans and escalate significant risks and issues in a timely manner.

• Collaborate with technical teams, vendors, CORs, Federal Task Leads, and other Government stakeholders to support successful project delivery and contract compliance.

• Maintain project plans, status reports, decision records, test plans, governance artifacts, dashboards, and other required project documentation.

• Conduct stakeholder analysis and develop project communications plans to support project objectives, decision-making, organizational readiness, and stakeholder coordination.

• Monitor project performance and recommend corrective actions when scope, schedule, cost, quality, risk, compliance, or delivery requirements are at risk.

Business Analysis & Functional Integration

• Elicit, analyze, validate, and document business, functional, technical, and system requirements associated with IT Asset Management projects and initiatives.

• Map current-state, interim-state, and future-state business and asset-management processes.

• Develop user stories, use cases, prioritized backlogs, process and system models, acceptance criteria, and test cases.

• Translate asset-management business needs into clear requirements, processes, models, testable outcomes, and actionable deliverables.

• Apply IT Asset Management expertise within an integrated project-management environment.

• Provide substantive functional support in at least one complementary discipline:• Change & Configuration Management

• Business Analysis & Requirements Management

• Quality Management

• Integrate IT Asset Management requirements with applicable project schedules, configuration-management activities, security requirements, testing, risks, financial processes, and implementation activities.

• Coordinate across Government, business, technical, security, vendor, and contractor teams to support requirements, delivery, risk, quality, change, documentation, and project outcomes.