Client Manager (Workplace Experience)

Workplace Experience | Multi-Site Leadership | Client Partnership | Operational Excellence

Location: New York City, NYTravel: Up to 25%

Elevate the Workplace Experience

SPS is seeking a highly polished, service-driven Client Manager to lead workplace experience and operational delivery for a high-profile investment firm account spanning multiple locations.

This is a highly visible, high-impact leadership role for a leader who understands that exceptional workplace service goes beyond keeping an office running. You will help elevate the corporate experience across every touchpoint from executive and guest interactions to hospitality, events, facilities, mailroom services and day-to-day workplace operations.

The ideal candidate brings a strong background in workplace experience, hospitality, facilities, concierge services, office services or another premium client-facing environment, along with the ability to lead consistently across multiple sites while adapting to the unique needs of each location.

Key Responsibilities

Multi-Site Workplace & Operational Leadership

• Serve as the national operational leader for the SPS account, providing strategic direction, operational oversight and consistency across all workplace locations.

• Create and reinforce a consistent Workplace Experience culture across all locations, ensuring teams deliver a unified level of service, professionalism and client experience while adapting to the needs of each site.

• Lead day-to-day workplace operations and service delivery across multiple office locations.

• Lead operational consistency across multiple sites while adapting execution to the unique needs and expectations of each location.

• Oversee reception, hospitality, conference and event support, office services, facilities coordination, mail services and vendor activities.

• Establish and maintain consistent service standards, operating procedures and expectations across all locations.

• Maintain a visible leadership presence across the account, conduct regular workplace inspections and proactively identify and address operational issues.

• Support workplace projects, relocations, service transitions and other change initiatives.

• Travel between locations as needed to support account operations and service delivery.

• Maintain and continuously improve SOPs, service standards and emergency procedures to ensure consistent, safe and effective workplace operations.

• Serve as the primary escalation point for urgent operational issues, including issues requiring support after hours and on weekends, ensuring timely communication, coordination and resolution.

Hospitality & Elevated Service

• Champion a warm, polished and highly responsive service culture across every workplace touchpoint.

• Anticipate client, executive and employee needs before they become requests.

• Create memorable, hospitality-led experiences for meetings, events, executive visits and high-priority requests.

• Partner with food service, catering and other service providers to deliver seamless experiences.

• Bring fresh workplace experience ideas and best practices that enhance the client environment.

• Ensure service delivery consistently reflects the expectations of a premium corporate environment.

Client Partnership

• Serve as the primary on-site contact for client leaders and key stakeholders.

• Build strong relationships through professionalism, discretion, responsiveness and follow-through.

• Develop a deep understanding of the client's culture, priorities and expectations.

• Proactively communicate operational risks, emerging needs, solutions, service improvements and progress.

• Lead client meetings and business reviews, presenting performance results, trends, operational insights and recommendations with confidence.

• Act as a trusted escalation point for operational, facilities, staffing and service issues.

• Maintain a strong partnership with client stakeholders to ensure workplace services remain aligned with business needs and expectations.

Team Leadership

• Recruit, onboard, coach and develop a high-performing workplace services team.

• Establish clear expectations, accountability and service standards.

• Build a culture of collaboration, flexibility, professionalism and shared ownership.

• Lead by example and step in alongside the team when needed to support service delivery.

• Manage staffing, coverage, scheduling and cross-training across locations.

• Ensure team members are equipped with the training, resources and information necessary to deliver consistent, high-quality service.

Operational Performance, Reporting & Continuous Improvement

• Monitor KPIs, service levels, quality standards, corrective actions and operational performance across all locations.

• Deliver regular workplace reporting, KPI tracking and trend analysis to identify performance opportunities, recurring issues and emerging risks.

• Use operational data and workplace insights to identify trends and drive continuous improvement.

• Develop and implement action plans to address service gaps, operational inefficiencies and client concerns.

• Identify opportunities to improve efficiency, service quality, consistency and overall account value.

• Balance exceptional service with sound operational and financial discipline.

Workplace Technology & Systems

• Oversee workplace technology and ticket management systems used to support service delivery and operational requests.

• Monitor ticket volumes, response times, resolution trends and recurring issues to identify opportunities for improvement.

• Partner with internal technology teams, client stakeholders and service providers to resolve technology-related workplace issues.

• Ensure workplace technology and service management processes support efficient, transparent and consistent operations across locations.

Facilities, Property & Vendor Management

• Coordinate with landlords, contractors, property management teams and facilities partners to support the day-to-day operation and maintenance of workplace environments.

• Coordinate facilities-related requests, repairs, projects and building services while minimizing disruption to business operations.

• Manage vendor performance, service quality, compliance and spend.

• Ensure required vendor compliance and Certificate of Insurance (COI) requirements are maintained and current.

• Build effective working relationships with vendors and external partners while holding them accountable to agreed service standards.

• Support budgeting, forecasting, invoice review and cost controls related to workplace services and vendors.

Mailroom Security & Business Controls

• Oversee mailroom and mail services as part of the broader workplace operation.

• Maintain appropriate mailroom security and chain-of-custody controls to protect sensitive, confidential and business-critical materials.

• Ensure mail and document handling processes are consistently followed and aligned with client expectations and established SOPs.

• Monitor compliance with security, access, handling and documentation procedures and address deviations promptly.

Proactive Problem Solving & Emergency Response

• See problems before they become problems and take proactive action to prevent operational disruptions.

• Resolve operational challenges calmly and diplomatically while maintaining a high level of professionalism.

• Coordinate across SPS, vendors, landlords, facilities partners and client stakeholders to resolve issues with minimal disruption to the business.

• Respond appropriately to urgent and emergency operational situations, following established emergency procedures and escalation protocols.

• Maintain clear communication with appropriate stakeholders during significant operational issues and ensure timely follow-through through resolution.

What You'll Bring

• 5+ years of progressive leadership experience in workplace experience, hospitality, facilities, client services, office services or a related environment.

• Demonstrated experience leading multiple sites, locations or a complex client account; multi-state experience is strongly preferred.

• Experience leading multifunctional, client-facing service teams.

• Strong operational, financial, project management and problem-solving skills.

• Experience supporting executives, high-profile clients, meetings or complex events.

• Experience managing vendors, contractors and external service partners.

• Experience coordinating with facilities teams, property management, landlords or building partners.

• Familiarity with workplace technology, ticket management systems and operational reporting.

• Experience developing, maintaining or implementing SOPs and service standards.

• Strong understanding of facilities coordination, vendors, workplace services and service standards.

• Understanding of operational compliance, vendor requirements and workplace security controls.

• Experience with mailroom operations, document handling or chain-of-custody procedures is preferred.

• Strong analytical skills with the ability to interpret KPIs, operational reports and trends.

• Excellent written and verbal communication skills with the ability to present confidently to senior stakeholders.

• High level of business etiquette, professionalism, discretion and situational awareness.

• Ability to manage competing priorities and perform effectively in a fast-paced, high-expectation environment.

• Bachelor's degree in business, hospitality, facilities management or a related field preferred, or equivalent professional experience.

The Leader We're Looking For

We are looking for someone who is:

Polished. Presentable. Articulate. Proactive. Calm under pressure. Service-oriented. Resourceful. Accountable.

You understand that in a premium corporate environment, details matter. You know how to engage with an executive, support a team member, manage a vendor, coordinate with a property management team and solve an urgent operational issue—all while maintaining a high level of professionalism.

You don't wait to be told what needs to be done. You anticipate, take ownership and follow through.

If you thrive at the intersection of hospitality, workplace experience and operational leadership, and take pride in creating exceptional corporate experiences across multiple locations, we'd like to hear from you.

Job Posting Disclaimer: This job posting is intended to provide a general overview of the position and is not intended to be an exhaustive list of all duties, responsibilities, or requirements. The responsibilities, qualifications, and other details of the position may be subject to change based on business needs.

Compensation: The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job-related factors.

Vacancy Status:This posting is for an existing vacancy.

Pay Range

$100,000—$115,000 USD

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.

• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.

• We Recognize Talent: We offer a variety of recognition programs for all levels of employees.

• Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.

• Bonuses: Are available for employee and client referrals for current employees.

• Benefit Offerings: Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.

• Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.

Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note-taking technology solely to support accurate interview documentation. No AI or automated decision-making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

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