Accounts Payable/Accounts Receivable Specialist

We are seeking an experienced AP/AR Specialist with strong SAP proficiency to manage a broad range of accounts payable and accounts receivable functions at our Longmont location. This is a full time, fully onsite position.

This role requires a detail-oriented, organized and methodical professional who can independently handle purchase orders, invoices, vendor management, credit administration, payment reconciliation, and vendor remittances as it relates to AP/AR. The ideal candidate is comfortable working with SAP, Excel and has excellent communication skills. Accurate and timely processing of all AP/AR processes is the first priority. Being able to work through accounting questions and understand the greater impact of this role is also key.

 

Key Responsibilities

Accounts Payable (AP)

• Ensure prompt, accurate vendor payments - processing online and mailed invoices with or without purchase orders. Payments are made via ACH, Wire, check on online for certain vendors (domestic and international).

• Own payment run process from start to finish - approx. three per month

• Confirm and verify vendor bank details for new/changing vendors

• Interface with bank websites to process and verify payments

• Create new vendor records and maintain/update existing vendor details

• Track and manage utility accounts, ensuring timely payment and up-to-date status

• Track and maintain payroll benefits payables

•  Maintain process documents for all areas of responsibility

Accounts Receivable (AR)

• Accurately record all receipts in a timely manner in SAP and maintain monthly AR aging file

• Own collections process to ensure receivables are under control and minimized

• Create invoices daily in SAP based on shipments reports and work with customer software as needed

• Release orders/payments in SAP once payment is confirmed via credit card, ACH, or wire

• Adjust client credit limits as needed based on established guidelines

• Deposit checks at the bank as needed - move to onsite deposits planned

• Maintain process documents for all areas of responsibility

• Prepare accurate bank reconciliation on a daily/monthly basis

General/Cross Functional

• Prepare and post journal entries (JEs) related to foreign currency conversion gains/losses

• Collaborate with internal departments (sales, customer service, supply chain and production) to resolve discrepancies and support smooth transaction processing

• Maintain accurate, organized records to support audits and month-end close