Manager, Accounts Payable

Position Overview:

The Accounts Payable Manager is a key leader within KIPP NYC's Finance Team, responsible for overseeing the organization's accounts payable operations and ensuring the timely, accurate, and compliant processing of invoices, payments, employee reimbursements, and vendor transactions.

Reporting to the Director of Accounts Payable, the Accounts Payable Manager plays a key role in strengthening financial operations, ensuring sound stewardship of organizational resources, and delivering responsive, high-quality financial services that enable KIPP NYC schools and regional teams to focus on student success.

This role partners closely with school leaders, Shared Services teams, and external vendors to strengthen financial operations, maintain strong internal controls, and continuously improve accounts payable processes across the organization.

This role requires a collaborative, customer-focused leader who can manage day-to-day operations, develop efficient systems, build strong relationships across the organization, and foster a culture of continuous improvement while ensuring compliance with accounting standards, organizational policies, and grant requirements.

This is a full-time position with a hybrid schedule, requiring a minimum of three in-person days per week based out of our KIPP NYC Midtown Manhattan office. The role also includes travel to KIPP NYC campuses across the Bronx, Brooklyn, and Manhattan. The cadence and frequency of school visits will be determined by your leadership team.

Duties and Responsibilities:

General responsibilities include (but are not limited to):

Accounts Payable Operations

• Lead the full-cycle accounts payable process, including invoice receipt, coding, approval workflows, payment processing, employee reimbursements, and vendor maintenance.

• Ensure invoices, reimbursements, credit card transactions, and other financial obligations are processed accurately and in a timely manner.

• Oversee weekly payment runs, including ACH, wire transfers, checks, and electronic payment methods.

• Monitor accounts payable aging and proactively resolve outstanding vendor balances, payment discrepancies, and exceptions.

• Maintain accurate vendor records, including W-9 documentation, tax information, and payment profiles.

• Ensure timely resolution of payment inquiries while maintaining excellent customer service.

Team Leadership & Development

• Develop cross-training plans that strengthen operational continuity and build team capacity.

• Foster a collaborative, customer-service-oriented culture focused on accuracy, responsiveness, and continuous improvement.

Financial Controls & Compliance

• Ensure compliance with Generally Accepted Accounting Principles (GAAP), organizational policies, grant requirements, charter school regulations, and internal financial controls.

• Maintain and strengthen controls related to purchasing, approvals, vendor management, and payment processing.

• Support internal and external financial audits by preparing documentation, reconciliations, and audit schedules.

• Coordinate annual 1099 reporting and other required tax compliance activities.

Process Improvement & Systems Management

• Evaluate and improve accounts payable processes to increase efficiency, accuracy, and service quality.

• Maintain policies, procedures, and documentation that support consistent financial operations.

• Partner with Finance and Shared Services teams to improve purchasing, payment, and procurement workflows.

• Support financial system implementations, upgrades, testing, and ongoing optimization.

Vendor & Stakeholder Partnership

• Serve as the primary point of contact for vendor payment inquiries and escalations.

• Build and maintain strong relationships with vendors, school leaders, and Shared Services teams.

• Partner with departments across the organization to resolve invoice, purchasing, and payment issues.

• Deliver responsive, solutions-oriented customer service while ensuring compliance with organizational policies and financial controls.

Reporting & Financial Analysis

• Prepare accounts payable reports, dashboards, and operational metrics for Finance leadership.

• Monitor key performance indicators, including invoice processing times, payment accuracy, aging reports, and vendor performance.

• Support month-end and year-end close activities, including accruals, reconciliations, and financial reporting.

• Assist with cash flow planning by providing payment forecasts and spending trend analysis.