Administrative Assistant, Floater Support

• Support day-to-day operations of the Executive floor, including ordering snacks and beverages, stocking kitchens, replenishing office supplies.

• Utilize excellent organizational skills to maintain complex calendar management including meeting scheduling, travel arrangements, accommodations and other transportation plans.

• Ensure conference rooms are well-maintained and available for use.

• Assist with the day-to-day functions of our Wonderful Property Management team, stock kitchens, replenish office supplies as needed.

• Maintain a professional and polished demeanor, with flexibility to adjust to changes in your day.

• Provide seamless coverage and support for Executive Assistants and reception staff during absences, breaks, vacation or periods of high demand, ensuring continuous executive and administrative support.

• Manage complex calendars with precision, coordinating meetings, travel, accommodations, and other logistical arrangements to support executives efficiently.

• Exhibit professionalism, adaptability, and a polished demeanor while adjusting to shifting priorities and dynamic work demands.

• Collaborate across teams to enhance office efficiency, communication, and overall workplace experience.

• Proactively manage and coordinate all executive floor requirements, from food stock to office essentials, ensuring leaders have everything needed for smooth operations and meetings.

• Coordinate and place building-wide grocery and snack orders in accordance with The Wonderful Company’s snack program, ensuring consistent stock levels and meeting executive floor needs.

• Coordinate and manage the new employee headshot program, ensuring timely scheduling, professional photography, and seamless integration into company records.

• Demonstrate flexibility and adaptability by supporting a variety of projects and adjusting schedules as needed to meet evolving business and executive needs.