Administrative Assistant

The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for 3 SVPs and 1 VP in Brand/Franchise Marketing. This role will also include leading meeting logistics and tracking of key actions required.

Essential Responsibilities:

• Manages complex scheduling for meeting heavy executives; specifically coordinates meetings with internal and external parties utilizing multiple calendars, often balancing strict demands of studio heads and shifting priorities while anticipating problems and conflicts in advance

• Supports executives with managing their meetings of the day/week ahead, meeting planning, agenda prepping with excellent follow up and problem-solving skills

• Compiles meeting agendas for weekly team meetings as well as other key meetings

• Coordinates travel schedules and arrangements, collects required travel documentation

• Establishes and maintains positive relationships with internal and important external clients

• Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card

• Proactively manages meetings and presentation logistics (in person, hybrid or virtual)

• Maintains proper record keeping and filing system for all work

• Composes and types routine e-mail correspondence in a timely manner