Senior Administrative Analyst (1823) - Multiple Departments Citywide (C00187)

As a Senior Administrative Analyst, you will be responsible for directing and performing challenging, complex, and sensitive projects that require a high level of expertise in various areas such as budgeting, financial, economic and data analysis, legislative and administrative policy, and contract administration. In this senior journey-level role, you will lead projects, provide guidance to junior staff, and serve as a key resource for departmental management.

The current City policy requires on-site work with some flexibility for telecommute schedules.

See below for examples of the range of duties by subject matter:

Senior Policy Analysts lead and perform in-depth research and analysis on special projects or high-profile public issues. Develop policy recommendations as well as prepare materials for publication such as policy memos and hearing materials by using analytical tools. Key duties include:

• Understanding department policy priorities and working with stakeholders, and tracking relevant local, state, and federal legislation and regulations that may impact the department. 

• Spearheading comprehensive policy analysis and research efforts, including issue identification, report preparation, and expert recommendation generation.

• Continuously tracking local, state, and federal legislation, offering informed advice to senior management on compliance and financial impacts of new regulations.

• Developing, implementing, and managing required reporting systems, ensuring seamless compliance with legislative reporting mandates.

Senior Budget Analysts Coordinate, develop, manage, and monitor departmental budget proposals, which may range from moderately complex to highly complex. Key duties include:

• Skillfully negotiating budget proposals, collaborating both within the department and with external agencies, to ensure that financial resources are allocated efficiently and in line with departmental objectives.

• Preparing meticulously detailed budget line-item narratives, comprehensive analyses, and well-justified recommendations, providing essential information for annual and supplemental budget requests.

• Analyzing budget expenditures and revenues, identifying critical trends to inform decision-making. Producing insightful financial and statistical reports that contribute to informed financial management and strategy.

Senior Contracts Analysts support the management of contract processes for their department throughout the full procurement process. They will collaborate and build relationships with other key departments overseeing contract monitoring and execution like the Contract Monitoring Division (CMD) and the City Attorney’s Office. Key duties include:

• Leading the oversight of contract processes, including the facilitation of informal and formal bid processes, throughout the entire procurement cycle, to ensure successful contract execution. Additionally, serving as a valuable thought partner on contract matters for department leadership and City vendors.

• Playing a pivotal role in crafting vital contract documents and offering valuable insights as a trusted thought partner on contract-related matters, driving effective and compliant contract operations.

• Providing a real-world example, a Senior Contracts Analyst could assist with procurement and contract administration related to bond programs that fund construction and modernization of San Francisco public schools. 

Senior Data Analysts conduct data and programmatic analysis using analytical programs. Using this information, analysts develop findings and actionable recommendations to inform programmatic and policy decisions. Key duties include:

• Leading data analysis efforts by utilizing analytical programs to derive meaningful findings and actionable recommendations, contributing to informed decision-making.

• Creating data visualizations, maps, and streamlined dashboards using PowerBI, Tableau, or other dashboarding technologies, while preparing comprehensive reports that include financial and policy recommendations grounded in relevant data, ensuring clear and informed communication.

• Providing a real-world example, a Senior Data Analyst might work with the San Francisco Planning Department to update the department’s data inventory and enhance data governance protocols in key areas including housing production, racial and social equity, and COVID-19 recovery.

Senior Finance Analysts assist with fiscal accounting, budget analysis and reporting, billing, revenue collection, and debt management. Key duties include:

• Analyzing the overall financial condition of a department, interpreting City contracting guidance and informing recommendations, preparing financial statements and reports to various funding agencies throughout the fiscal year.

• Planning and performing economic and/or financial analyses including forecasting, revenue and/or expense projections, analyzing capital requirements, calculation of debt capacity, evaluation of financing alternatives. Conducting rate analysis, modeling and cost/benefit analysis, including preparation of audit schedules and financial statements.

• Providing a real-world example, a Senior Finance Analyst may work with the Department of Homelessness and Supportive Housing, learning about and providing financial analysis on programs funding robust supporting housing programs to formerly homeless individuals.

Senior Grants Analysts lead analytical work related to grants management and compliance. Serve as a central point of coordination and liaison for activities associated with the application and management of multiple-source capital projects and grants. Key duties include:

• Monitoring detailed and complex budgets, ensuring expenditures remain within budget, and shifting funds within guidelines. May coordinate the preparation of city-wide single audit report.

• Learning about grant policies and compliance standards of different grantors, administering, and coordinating application and reporting processes for grant opportunities with department program staff.

• Providing a real-world example, a Senior Grants Analyst might assist the San Francisco Planning Department in writing grants to bring in critical funding towards the growth and development of San Francisco.

Please note that incumbents in this classification may be required to perform the full range of duties as listed in the class specification.