Proposal Coordinator

RESPEC is searching for a full-time Proposal Coordinator to join our team! We continue to grow as we design innovative, world-class projects using state-of-the-art technologies. If you have an eye for detail and enjoy working with a variety of business development staff, this is the position for you. Available locations include: Rapid City, SD, Denver or Colorado Springs, CO, Fort Myers, Tampa, or Sarasota, FL, Bozeman or Helena, MT, San Antonio or Richardson, TX, and Pipersville, PA. Remote work acceptable.

About the role:

The Proposal Coordinator leads and manages the full proposal development lifecycle, including planning, coordination, and submission. This role oversees schedules, tools, materials, and compliance, while guiding teams on strategy, win themes, and messaging.

The Proposal Coordinator collaborates closely with subject matter experts, subcontractors, and partners to develop high-quality, compelling proposals. This role also ensures consistency through effective template management, maintains proposal libraries and databases, and drives efficient, on-time submissions through strong organization and communication skills.

• Oversee the full proposal life cycle

• Schedule, host, and attend meetings to coordinate team responsibilities, document deliverables, and development timelines

• Set up proposal documents and page layout

• Assist with outreach to subconsultants and prime consultants

• Research the internet and internal databases for proposal content

• Support the writing process with research, synthesis, collaboration, and review

• Ensure proposals are compliant and submitted on time

• Maintain a database of proposals and boilerplate language

• Guide technical team in identifying win themes and strategy

• Support client and opportunity data maintenance in salesforce

• Other duties as assigned