Accounting Assistant V

Job Summary:

The Office of Physical Resources & Planning (OPRP) provides complete and integrated planning and design services, construction management, and building renewal, maintenance, and operations management to maintain the physical resources of the FAS campus, FAS facilities portfolio includes 250+buildings, approximately 10M sq. ft.

Manage complex invoice processing system including, preparing, and processing invoices from OPRP staff including area managers, building managers, capital project managers, planners, and administrative coordinators through an internal payment system. Process invoices for credit card and purchase orders, processed through separate systems.  

Job-Specific Responsibilities:

• Process high-volume invoices using various University/Department AP systems accurately and efficiently, ensuring compliance with university policies and procedures.

• Review invoices for accuracy, completeness, and proper authorization.

• Process payments to vendors on time and reconcile vendor statements.

• Collaborate with internal stakeholders to resolve discrepancies and address vendor inquiries on time.

• Maintain correct and up-to-date accounts payable records and documentation.

• Investigate and resolve problems as they concern invoice processes, lost checks, duplicate payments, vendor payment inquiries.

• Adhere to accounting principles and standards to ensure compliance with regulations.

• Perform ad hoc accounting tasks related to AP and invoice processing.

• Maintain office supplies, routine clerical tasks as needed.

• Service as back-up for front office coverage.

Working Conditions:  Work is performed in an office setting; Hybrid schedule:  four (4) days on campus (1 day WFH) after 90-day Orientation & Review and fully up and running.

 

Physical Requirements:  Sitting and using near vision for reading and computer work for extended periods of time.