Executive Assistant | Multiple Openings

ABOUT RAMP

Ramp is building the smart infrastructure for finance teams, embedded in the transaction flow of every dollar a business spends. We automate how over $200B in annualized spend flows in and out of 70,000+ companies: authorizing payments, flagging risk, categorizing spend, and closing books.

The problems are high-stakes, data-dense, and unforgiving.

We hire people with high agency and high urgency. We look for slope over intercept. We care less about where you trained and more about what you’ve built. At Ramp, everyone is a builder who owns problems end to end and makes consequential decisions that shape the outcome.

The median Ramp customer saves 5% and grows revenue 16% in their first year – far in excess of businesses operating without Ramp. We believe every ambitious company deserves the same.

If you want to build systems that directly shape how companies move and manage billions, Ramp is the place to do it.

ABOUT THE ROLE

Ramp is hiring Executive Assistants to partner with senior leaders across the company. Our EAs play a critical role in helping executives operate at their best—creating focus, removing friction, anticipating needs, and ensuring important work moves forward.

This is more than calendar and logistics management. You’ll serve as a trusted partner to your executives, using strong judgment, operational rigor, and modern tools to create leverage in a fast-moving environment. The work is highly visible and constantly evolving, offering exposure to some of Ramp’s most important teams, priorities, and decisions.

We are currently hiring two Executive Assistants to support leaders across Finance and Legal. We generally look for the same core qualities across our EA team: exceptional judgment, discretion, adaptability, and the ability to build trusted partnerships. During the initial conversations, we’ll learn more about your experience and preferences and discuss where there may be the strongest mutual fit.

This role is based in our New York City office. We default to being in the office at least three days a week.

WHAT YOU'LL DO

- Partner closely with senior leaders to manage their time, priorities, and day-to-day execution

- Own complex, high-volume calendar management across multiple executives, navigating frequent changes and competing priorities

- Manage executive inboxes as needed, including triaging communications, drafting responses, flagging urgent matters, and ensuring important items receive timely attention

- Coordinate domestic and international travel with close attention to efficiency, executive preferences, and changing business needs

- Plan and execute leadership meetings, offsites, team events, customer or partner engagements, and cross-functional working sessions

- Draft, organize, and manage communications on behalf of executives when appropriate

- Serve as a central coordination point across internal teams and external stakeholders, ensuring clarity, alignment, and follow-through

- Track action items, deadlines, and commitments, proactively prompting executives and partners to keep work moving

- Manage budgets, expenses, and vendor relationships on behalf of executives

- Handle sensitive business, financial, legal, customer, and personnel information with exceptional discretion

- Identify inefficiencies and build lightweight systems, documentation, and workflows that improve speed and organization

- Use AI, automation, and modern tooling to eliminate repetitive work and create greater leverage for yourself and your executives

- Continuously look for ways to anticipate needs and improve how work gets done

WHAT YOU NEED

- 3+ years of experience supporting senior executives in a fast-paced, high-accountability environment

- Proven ability to manage complex calendars, shifting priorities, and multiple high-priority workstreams

- Strong organizational instincts and exceptional attention to detail—you anticipate what’s needed and ensure nothing falls through the cracks

- Sound judgment about when to act independently, when to seek context, and when to escalate

- High discretion and comfort handling sensitive or confidential information

- Clear, concise written and verbal communication skills

- High EQ and the ability to build trust quickly with executives, cross-functional partners, and external stakeholders

- A proactive, ownership-oriented approach—you identify what needs to happen and move it forward without waiting to be asked

- Comfort operating in ambiguity and adapting as priorities evolve

- Strong proficiency with Google Workspace, Slack, and other modern collaboration tools

- Demonstrated use of AI, automation, or tooling to streamline work and reduce manual effort

NICE-TO-HAVES

- Experience supporting multiple executives simultaneously

- Experience supporting leaders in GTM, Finance, Legal, or another externally facing or highly confidential function

- Background in a high-growth or scaling company

- Experience coordinating with customers, investors, partners, advisors, or external counsel

- Experience managing executive inboxes and drafting communications

- Track record of building systems or processes that improve team speed and execution

- Fluency with workflow automation, bots, or AI assistants

BENEFITS AVAILABLE TO ALL FULL-TIME RAMP EMPLOYEES (GLOBAL)

- Flexible PTO

- Centralized home-office equipment ordering

- Health and wellness stipend

- Budget for intra-office travel

- Weekly coffee stipend

UNITED STATES

- 100% medical, dental & vision insurance coverage for you, with partial coverage for dependents

- One Medical annual membership

- 401(k), including employer match on contributions made while employed by Ramp

- Fertility HRA (up to $10,000 per year)

- Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay

- Pet insurance

- In-office perks: lunch, snacks, drinks, and more

- Relocation expense coverage to NYC or SF (if needed)

CANADA

- Group medical, dental, and vision coverage through Sun Life

- Life, AD&D, and disability coverage

- Fertility drug coverage (up to $4,000 lifetime)

- Group Retirement Plan with employer match (RRSP + DPSP)

- Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay, with additional time available at reduced pay

- Employee Assistance Program and virtual care through Lumino Health

UNITED KINGDOM

- Private medical insurance through Freedom Elite

- Virtual GP and at-home care via eMed x Livi

- Workplace pension through Penfold, with salary sacrifice option

- Parental leave: up to 16 weeks (birthing + bonding) or 8 weeks (bonding only) at 100% pay with additional time available at reduced pay

REFERRAL INSTRUCTIONS

If you are being referred for the role, please contact that person to apply on your behalf.

OTHER NOTICES

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Beware of recruiting scams: Ramp will only contact you through official @Ramp.com http://Ramp.com email addresses and will never ask for payment or sensitive personal information during the hiring process.

Ramp Applicant Privacy Notice https://ramp.com/legal/applicant-privacy-notice