Accountant

Summary of Position 

The accountant will complete daily and weekly cash accounting processes to ensure accurate and detailed records of all cash transactions are maintained. This position will also be responsible for completing assigned monthly close processes, preparing journal entries and reconciliations, assisting with internal management financial reports and budgeting processes, preparing and completing tax filings, and providing backup support for other areas in the accounting office. 

Primary Responsibilities

• Reconcile main bank and sub accounts weekly and other bank accounts monthly.

• Prepare and post journal entries to record all main bank and sub account activity weekly.

• Access bank information on-line and record cash activity daily in cash spreadsheets.  

• Follow cash reconciliation procedures and update documentation as necessary.  

• Provide reconciliation report weekly to the Accounting Manager for review and follow-up on open items as well as daily follow up on rejected transactions, fraud notifications, and check voids.

• Review available balances in cash accounts and recommend transfers between accounts.

• Update cash flow summary report with daily cash receipts and expenditures by type and assist in analysis of unusual or unexpected transactions.

• Support any audit testing of cash accounts or transactions.

Additional Responsibilities

• Perform close processes, journal entries and reconciliations for the following areas:

• Monthly fixed asset reviews, asset maintenance in the fixed asset module and reconciliations. 

• Perform monthly investment and accrued interest reconciliations.  Maintain electronic statements and assist with monthly endowment reporting.

• Monthly reconciliation of bond, note, and interest payable accounts as well as bond amortization and trustee deposit reconciliations.   Update the capital and operating leases schedules as needed.

• Upload monthly central service journal entries to ERP system as well as accounting tickets.

• Various asset and liability monthly account reconciliations as assigned.

• Assist in the capital budget monthly summary reporting.

Tax preparation and filing:

• Prepare and file monthly sales tax as well as annual sales tax reports.

• Complete the processing and reporting unclaimed property. 

• Assist with the preparation of annual IRS filings such as 1099, 1042S, 990, 990T.

Provide back up support:

• Provide backup support for accounts payable or other duties as necessary.

• Other reconciliation, duties, and special projects as assigned such as work with archiving and record retention.  

• Perform other responsibilities as assigned by supervisor.

Work Environment and Physical Demands

• Typical work environment is an office. Working at a desk for long periods of time.

• Regular computer use. 

• Longer work hours required seasonally.