HR Systems & Payroll Data Specialist (Contractor)

About Equip 

Equip is the leading virtual, evidence-based eating disorder treatment program on a mission to ensure that everyone with an eating disorder can access treatment that works. Created by clinical experts in the field and people with lived experience, Equip builds upon evidence-based treatments to empower individuals to reach lasting recovery. All Equip patients receive a dedicated care team, including a therapist, dietitian, physician, and peer and family mentor. The company operates in all 50 states and is partnered with most major health insurance plans. Learn more about our strong outcomes https://equip.health/outcomes and treatment approach at www.equip.health. http://www.equip.health

Founded in 2019, Equip has been a fully virtual company since its inception and is proud of the highly-engaged, passionate, and diverse Equipsters that have created Equip’s culture.  Recognized by Time https://time.com/collection/time100-companies-2023/6285207/equip/ as one of the most influential companies of 2023, along with awards from Linkedin https://www.linkedin.com/pulse/linkedin-top-startups-2022-50-us-companies-rise-linkedin-news/ and Lattice https://lattice.com/blog/announcing-the-2023-finalists-for-lattices-people-success-awards, we are grateful to Equipsters for building a sustainable treatment program that has served thousands of patients and families.

Location: Remote (US-based)

Duration: Short-term contract (Immediate start through October 25, 2026) (Full-Time, 40 hrs/week)

Pay Rate: $30.00 / hour

HR Systems & Payroll Data Specialist

About the Role: Equip is seeking a detail-oriented HR Systems & Payroll Data Specialist Contractor to execute the final phase of our HRIS transition from ADP to Rippling. Working directly with Human Resources and Payroll teams, you will systematically extract, audit, and organize historical personnel records, payroll reports, and signed compliance documents into Rippling and Google Drive, ensuring our systems remain accurate, seamless, and compliant.

Key Responsibilities

- Extract and archive historical employee records, tax filings, payroll summaries, and signed legal agreements from ADP’s read-only database.

- Map, upload, and structure data accurately within Rippling and designated Google Drive directories.

- Perform rigorous quality control and data auditing to guarantee total record integrity and compliance across systems.

- Maintain strict confidentiality while handling sensitive Personally Identifiable Information (PII) and Protected Health Information (PHI).

- Track migration progress and deliver clear status updates to Payroll and HR leadership.

Qualifications

- 2+ years of HR operations, administrative, or data coordination experience.

- Hands-on experience with both ADP and Rippling platforms (HRIS and payroll data migration experience strongly preferred).

- Demonstrated expertise in data auditing, file management systems, and Google Workspace administration.

- Deep understanding of HR record retention compliance, PHI privacy standards, and PII confidentiality protocols.

- Proven track record of working effectively in a 100% remote environment.

- Meticulous attention to detail, strong organizational skills, and the ability to meet tight project deadlines.

Physical Demands Work is performed 100% from home with no requirement to travel. This is a stationary position that requires the ability to operate standard office equipment and keyboards as well as to talk or hear by telephone. Sit or stand as needed.

At Equip, Diversity, Equity, Inclusion and Belonging (DEIB) are woven into everything we do. At the heart of Equip’s mission is a relentless dedication to making sure that everyone with an eating disorder has access to care that works regardless of race, gender, sexuality, ability, weight, socio-economic status, and any marginalized identity. We also strive toward our providers and corporate team reflecting that same dedication both in bringing in and retaining talented employees from all backgrounds and identities. We have an Equip DEIB council, Equip For All; also referred to as EFA. EFA at Equip aims to be a space driven by mutual respect, and thoughtful, effective communication strategy - enabling full participation of  members who identify as marginalized or under-represented and allies, amplifying diverse voices, creating opportunities for advocacy and contributing to the advancement of diversity, equity, inclusion, and belonging at Equip.

As an equal opportunity employer, we provide equal opportunity in all aspects of employment, including recruiting, hiring, compensation, training and promotion, termination, and any other terms and conditions of employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, familial status, age, disability, weight, and/or any other legally protected classification protected by federal, state, or local law. 

Our dedication to equitable access, which is core to our mission, extends to how we build our "village." In line with our commitment to Diversity, Equity, Inclusion, and Belonging (DEIB), we are dedicated to an accessible hiring process where all candidates feel a true sense of belonging. If you require a reasonable accommodation to complete your application, interview, or perform the essential functions of a role, we invite you to reach out to our People team at accommodations@equip.health.

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