Staff Assistant III (Administrative Assistant)

Job Summary:

Seeking a highly organized, proactive Administrative Assistant to provide day-to-day administrative, scheduling, and communications support. The ideal candidate is detail-oriented, professional, and can manage multiple priorities in a fast-paced clinical and academic environment. This role involves regular interaction with clinical staff, research staff, and institutional partners, and requires exceptional communication skills and discretion.

Job-Specific Responsibilities:

• Manage Dr. Mahalingaiah’s calendar, including scheduling and coordinating meetings, conferences, and travel arrangements (including booking flights and hotel reservations)

• Prepare, process, and reconcile corporate card expenses and reimbursements in compliance with University and sponsor policy; serving as the team's subject-matter resource on Harvard travel and reimbursement/Concur policy

• Serve as primary administrative point of contact for students, collaborators, and institutional offices via phone, email, and in-person communication

• Draft, proofread, and format professional correspondence, emails, letters, and reports

• Assist with research- and academic-related administrative tasks (e.g., scheduling meetings, helping coordinate events, preparing CV or biosketch updates, etc.), as directed

• Other duties as assigned

PLEASE NOTE: This position has a term appointment of one year from date of hire with the possibility of extension.