Administrative Coordinator

Harvard Law School’s Office of the Dean seeks an Administrative Coordinator to perform a wide range of administrative duties requiring discretion, attention to detail, and the ability to work effectively as part of a team in a high profile, fast-paced environment.

As the Administrative Coordinator, you will: 

• Support the day-to-day operations of the Dean’s Office by serving as a primary point of contact for phone, email, and in-person inquiries. Help foster a welcoming and professional office environment. 

• Provide primary calendar and administrative support to one Dean’s Office principal and backup support to other Dean's Office principals, requiring coordination of competing scheduling priorities.  

• Coordinate financial transactions for the Dean’s Office, including Concur reimbursements, B2P vendor invoices, and PCard and corporate card reconciliations, using Harvard's financial systems. 

• Process incoming and outgoing mail and other routine office correspondence. 

• Maintain administrative files and records and safeguard confidential information. 

• Order and maintain office supplies and arrange for office equipment maintenance and servicing. 

• Support Dean's Office meetings and events by coordinating assigned logistics, including room reservations, catering, audiovisual arrangements, meeting materials, and travel reimbursements. 

• Assist with special projects and perform other duties as assigned.