Project Support Administrator

United Integrated Services (USA) Corp. was founded in Phoenix, Arizona in 2020. UIS is a U.S. subsidiary of United Integrated Services Co., Ltd. (UIS Taiwan) which was founded in Taiwan in 1982. UIS is a multidisciplinary engineering and construction company. We provide fully integrated design-build services to our clients in the high-technology industry for their manufacturing facility needs. Our scope of services includes engineering design, high-tech factory planning, and on-time equipment and material delivery in which clean-room systems, HVAC, electrical systems, and tool hook-up, are all vital parts in need of total coordination.

Summary: The Project Support Administrator will be responsible for assisting the QA/QC team with administrative tasks and procedures. You will support in maintaining accurate documentation for QA/QC procedures for ongoing construction projects, coordinate with various stakeholders on project specifications, safety regulations, inspection processes, etc. In this role, you will provide administrative support to the QA/QC team where the need seems fit.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Assist in maintaining accurate records of quality inspections, permits, testing reports and other documents, ensuring all documentation is properly filed and accessible to relevant stakeholders.

• Schedule and plan meetings and appointments, create a master schedule for all team members.

• Take or distribute minutes of meetings, help prepare Excel, Word, PowerPoint presentations. Create flow charts or other types of presentations to assist team members.

• Maintain daily log of job site occurrences.

• Organize office and assist associates in ways that optimize procedures.

• Sort and distribute communications in a timely manner.

• Assist the leaders with the invoice, payment control and all administrative related tasks.

• Work with safety teams to ensure compliance with safety protocol and guidelines.

• Support internal and external quality audits and prepare necessary documentation.

• Identify areas for improvement in QA/QC processes and recommend solutions to enhance the overall quality of construction deliverables.

• Ability to create, maintain, manage and administer Smartsheet.

• Communicate and maintain trusting relationships with subcontractors, vendors, team members, and other external stakeholders.

• Other responsibilities as assigned.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education/Experience:

• High School diploma/GED. Bachelor’s degree in business Admin, Construction Management, or a related field.

• 1+ years of administrative support experience, in QA/QC preferred.

Skills and Competencies:

• Strong knowledge of office administrative needs, ability to assist team members in a timely manner.

• Familiarity with construction methods, quality control standards and industry practices.

• Familiarity with quality management systems, inspection procedures, and regulatory standards.

• Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams). Excel skills are a must.

• Experience with Document control

• Experience or familiarity in Smartsheet is a plus.

• Ability to learn and master Smartsheet/ACC/Viewpoint etc.

• Experience with ACC Autodesk Construction Cloud is a plus

• Excellent organizational and time management skills. Highly detail-oriented.

• Ability to act with integrity, professionalism, and confidentiality.

• Ability to effectively prioritize responsibilities depending on project needs. Ability to effectively present information and respond to questions from groups of managers and employees.

• Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors.

• Must be able to work under pressure and meet deadlines while maintaining a professional attitude.

• Ability to work in a construction site environment (trailer office).

Language Proficiency:

• Excellent verbal and written communication skills in English.

Nice to have:

• Experience with commercial construction projects, particularly large-scale developments.

Additional Requirements:

• Must have and maintain a valid driver’s license. May be required to travel to other sites within Arizona to perform certain work functions.

Physical Demands & Work Environment

The physical demands described here are representative of those that a candidate must meet to successfully perform the essential functions of this job.

• Frequently stand and walk for extended periods throughout the workday.

• Frequently lift, carry, push, and pull materials weighing up to 50 pounds, and occasionally lift heavier items with assistance or mechanical equipment.

• Bend, stoop, kneel, crouch, and reach to perform assigned tasks.

• Use hands and fingers to handle, feel, grasp, and operate tools, equipment, or materials.

• Perform repetitive motions involving the hands, wrists, and arms.

• Climb ladders, stairs, or elevated surfaces as required by the job.

• Maintain visual acuity sufficient to read labels, instructions, safety signage, and documentation.

• Maintain balance and coordination while moving materials or operating equipment.

• Ability to work in physically demanding environments requiring frequent movement and manual labor.

Work Environment:

• Exposure to dust, noise, vibration, and moving mechanical equipment.

• Indoor and/or outdoor work environments, which may include varying temperatures and weather conditions.

• Work in confined spaces, elevated areas, or active job sites, depending on project requirements.

• Required use of personal protective equipment (PPE) such as hard hats, safety glasses, gloves, steel-toe boots, and high-visibility vests.

• Interaction with powered industrial equipment, tools, and vehicles.

Disclaimer:

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties as assigned by their supervisor.