Bilingual (Spanish) Office Manager, School-based

About KIPP Chicago

At KIPP Chicago, we are guided by a simple, yet powerful mission: Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. Our campuses are located in the Austin, Englewood, North Lawndale, and West Humboldt Park neighborhoods. KIPP Chicago also advises over 2000 KIPP alumni currently in high school or college through our KIPP Forward program. For more data and information about our successes and vision for the future, visit www.kippchicago.org

About KIPP Public Schools

KIPP Chicago partners with the KIPP Foundation, a nonprofit organization that supports schools across the country. KIPP Public Schools is a national network of public charter schools that prepares students with the skills and confidence to create the future they want for themselves, their communities, and us all. We are currently a network of 278 schools, nearly 15,000 educators, and 175,000 students and alumni. When you teach at KIPP, you’re part of a national network that partners with families and communities to create nurturing, rigorous, and joyful schools in pursuit of a more just world. 

Job Description 

KIPP Chicago seeks an experienced individual for the position of Office Manager. The OM is the face of the school and delivers first-class customer service to all constituents in the building, including students, parents, staff, and guests. The Bilingual OM also holds a unique role as a key Spanish language communication lead for the school’s operations team with our Spanish-speaking families. The OM’s primary responsibilities are to operate a welcoming and efficient main office, to coordinate student enrollment and attendance, and to provide daily support to teachers and the school’s leadership team.  The OM will report to the school’s Director of Operations.

RESPONSIBILITIES

• Communicate effectively in Spanish and English with students and families 

• Translate weekly newsletters and family communication in accurate written Spanish 

• Create a neat, welcoming, and organized office environment

• Welcome parents and visitors, maintain visitor logs, and respond to visitor & parent requests

• Ensure all visitors are accounted for in the building

• Answer phones, redirect inquiries as appropriate, and relay messages to staff in a timely manner

• Oversee student attendance: process late arrivals, communicate with teachers and school leadership re: student absences, call families of absent students, ensure attendance is accurately logged in PowerSchool and IMPACT student information systems each day, and process early dismissals

• Coordinate new student enrollment: process incoming applications, send acceptance/waitlist letters, manage waitlist, and assist parents with online enrollment

• Maintain teacher work room and ensure that copiers/printers are in working order

• Maintain school supply closet and assist with inventory control

• Process and fulfill staff supply requests

• Receive, distribute, and prepare incoming/outgoing mail and shipments

• Assist with coordination of school events

• Assist with production and distribution of memos & newsletters

• Maintain complete sets of all parent and staff forms

• Order and distribute school uniforms and assist with inventory control

• Coordinate student health services: monitor student health and safety for any unusual/troubling trends, coordinate with site nurse to ensure that students receive appropriate care