Senior Associate, Salesforce System Administrator

Position Overview:

The Salesforce System Administrator is a key member of KIPP NYC's Shared Services Team, responsible for the administration, optimization, and continuous improvement of the organization's Salesforce platform. This role plays a critical part in supporting the systems that power student recruitment and enrollment, family engagement, marketing, and advancement, helping to ensure an exceptional experience for prospective families, current families, donors, and internal stakeholders.

Reporting to the Director of Application Services, the Salesforce System Administrator partners closely with Student Recruitment & Enrollment, Marketing & Communications, Advancement, Technology, and school-based teams to maintain system integrity, improve business processes, and develop scalable solutions that support organizational priorities.

This role requires a collaborative, customer-focused professional who enjoys solving complex problems, building efficient systems, and leveraging technology to improve operational effectiveness and the experiences of students, families, and staff.

This is a full-time position with a hybrid schedule, requiring a minimum of three in-person days per week based out of our KIPP NYC Midtown Manhattan office. The role also includes travel to KIPP NYC campuses across the Bronx, Brooklyn, and Manhattan. The cadence and frequency of school visits will be determined by your leadership team.

Duties and Responsibilities:

General responsibilities include (but are not limited to):

Salesforce Administration & Platform Management

• Administer and maintain KIPP NYC's Salesforce platform, ensuring system stability, performance, and reliability.

• Manage user provisioning, permissions, profiles, licensing, page layouts, objects, fields, workflows, and system configuration.

• Build and maintain reports, dashboards, and automated processes that support organizational decision-making.

• Monitor platform health, data quality, user adoption, and system performance.

• Maintain system documentation and ensure platform configurations reflect evolving organizational needs.

• Identify opportunities for automation, system enhancements, and process improvements that increase efficiency and improve the user experience.

• Gather business requirements and partner with internal stakeholders and vendors to implement scalable Salesforce solutions.

Student Recruitment & Enrollment

• Support the end-to-end student recruitment and enrollment lifecycle, including lead management, applications, lotteries, waitlists, registration, and onboarding.

• Partner with Student Recruitment & Enrollment teams to streamline operational workflows and reduce manual processes.

• Support integrations between Salesforce, PowerSchool, and other student information and enrollment systems.

• Develop reports and dashboards that help regional and school-based teams monitor enrollment progress and make data-informed decisions.

Marketing & Family Engagement

• Support Salesforce Marketing Cloud and integrated communication platforms used for family outreach and engagement.

• Manage audience segmentation, communication preferences, and campaign tracking.

• Support the setup and monitoring of automated communications related to recruitment, enrollment, registration, and family engagement.

• Partner with Marketing & Communications teams to improve campaign performance, reporting, and family communication strategies.

Advancement & Development

• Support Advancement operations, including donor relationship management, prospect tracking, gift processing, and grant management.

• Partner with Advancement teams to improve fundraising workflows and data management practices.

• Support integrations with fundraising platforms and third-party donor management tools.

• Maintain accurate constituent data and reporting to support fundraising strategy and stewardship.

Reporting, Analytics & Data Quality

• Develop reports, dashboards, and data visualizations that provide actionable insights for regional and school-based teams.

• Monitor and improve data quality through duplicate management, validation rules, governance processes, and routine audits.

• Analyze trends and partner with stakeholders to identify opportunities for operational improvement.

• Promote best practices for data integrity and effective system usage across departments.

Training & Stakeholder Support

• Serve as the primary Tier 1 support contact for Salesforce users across the organization.

• Troubleshoot user issues and coordinate with vendors or internal technology teams when escalation is needed.

• Develop user guides, documentation, and training materials that support effective platform adoption.

• Deliver training sessions and ongoing support for new and existing users.

• Build strong relationships across departments by providing responsive, solutions-oriented customer service and technical support.