New Jersey Regional Director, Facilities Management & Operations

Duties & Responsibilities

Building Systems & Maintenance

• Develop comprehensive knowledge of the region's building portfolio and lead the facilities team in executing best-in-class maintenance and preventive maintenance plans

• Manage the repair, maintenance, and continuous operation of all building systems including fire/life safety, HVAC, plumbing, electrical, lighting controls, digital systems (fire alarm, card access, CCTV security), and elevator controls

• Develop and oversee systems to respond quickly to all facility emergencies

• Coordinate and document all required governmental inspections; ensure buildings comply with local, state, and federal regulations; maintain required documentation on file

Team Leadership & Communication

• Own and monitor a work-ticket system that prioritizes and responds to all requests from school operations staff; assign tickets appropriately to facilities team members

• Develop transparent reporting systems of ticket response, keeping all stakeholders informed

• Establish and lead regular meetings with school operations staff, maintaining clear agendas, notes, and follow-up actions

• Stay informed of facilities challenges across the region and coordinate responses as needed

• Institute clear calendars and expectations for all facility-related workstreams, including summer and break activities

Financial Management & Procurement

• Develop annual maintenance and operating budgets for all buildings in the region based on historical and projected facility needs; monitor spend to ensure it remains within budget

• Manage the work of the accounts payable associate with respect to Purchase Order creation and invoice approval

• Ensure compliance with New Jersey procurement guidelines

• Establish regular financial reporting practices and identify financial risks for escalation

• Develop and oversee bid processes for maintenance contracts; build a network of compliant vendors

Capital Projects & Planning

• Develop an ongoing list of needed capital projects across the region

• Work with the Home Office Real Estate and Facilities team to compile an annual prioritized list of capital projects

• Coordinate site visits with school directors of operations to understand facility needs and communicate planned repair work

• Manage communications related to capital projects with Real Estate and Facilities and school operations teams