Project and Office Coordinator

The Project & Office Coordinator plays a dual role in supporting both project delivery and day-to-day office operations. This position partners closely with Project Managers, regional leadership, and administrative teams to ensure projects are executed efficiently while maintaining a well-organized and high-functioning office environment.

This role is ideal for a highly organized, proactive professional who thrives in a fast-paced environment, enjoys balancing multiple priorities, and can confidently support both technical project teams and local office needs.

Key Responsibilities

Project Coordination & Delivery

• Support Project Managers in planning and executing design and construction projects of varying size and complexity

• Coordinate activities between internal teams and external partners, including architects, engineers, contractors, and vendors

• Serve as a key point of contact for project stakeholders, facilitating communication and ensuring alignment

• Assist in managing project documentation, schedules, and coordination efforts to support successful delivery

• Participate in both office-based and on-site project activities

Office Operations & Administrative Support

• Partner with Team Leaders and administrative staff to support daily office operations

• Coordinate facility-related needs including maintenance, vendor management, office equipment, and space planning

• Support office meetings and events, including logistics, scheduling, and preparation

• Provide administrative support to office leadership, including calendar coordination and ad hoc requests

• Process invoices and track office-related expenses as needed

Coordination, Communication & Leadership

• Manage multiple priorities while maintaining strong attention to detail and organization

• Serve as a reliable point of contact for both project and office-related needs

• Foster a positive, collaborative office environment through strong communication and teamwork

• Exercise sound judgment and problem-solving skills in a fast-paced, dynamic environment