Procurement Coordinator

The Procurement Coordinator will provide administrative, document control, contract administration, reporting, and coordination support for the procurement organization and procurement projects. This role will work closely with internal project teams, procurement, construction management, suppliers, subcontractors, and external clients to maintain accurate records, support procurement project controls processes, coordinate contract and compliance documentation, and help ensure procurement projects are executed with consistency, organization, and attention to quality.

Responsibilities

• Provide administrative support for procurement projects, including project setup, reporting, meeting coordination, action item tracking, and maintenance of project records.

• Maintain document control processes for procurement projects, including submittal tracking, electronic turnover package management, controlled document organization, and version accuracy.

• Support project controls and reporting activities, including resource planning updates, project status reports, procurement logs, contract trackers, and other project performance documentation.

• Assist with contract administration, including NDA coordination, certificate of insurance tracking, performance bond management, contract file organization, and compliance documentation.

• Coordinate with internal and external stakeholders to support supplier and subcontractor pre-qualification, onboarding documentation, and procurement-related project administration.

• Support purchase order, bidding, and buy-out administration by maintaining accurate records, routing information, and coordinating required documentation.

• Support continuous improvement initiatives, including process mapping, template standardization, workflow documentation, and project administration best practices.