Procurement Manager

The Project Procurement Manager leads end-to-end procurement for assigned projects, from early planning through closeout, while providing leadership across complex procurement workstreams. This role develops and executes project-specific procurement plans; partners with Project Management, Engineering, Construction, Quality, and Finance; and ensures the timely, compliant, and cost-effective sourcing of equipment, materials, and subcontracted services. The Project Procurement Manager manages supplier and subcontractor selection, commercial negotiations, contract formation, expediting, and supplier performance to support project schedule, budget, and risk objectives. The position also supports process improvement, mentors team members as needed, and maintains procurement history and market intelligence to support estimating and future project planning. 

Responsibilities

• Develop and maintain the Project Procurement Plan (procurement strategy, bid packages, procurement schedule, risk items, and long-lead tracking)

• Ensure accurate procurement project financial set-up in ERP and develop and maintain project resource plan

• Manage procurement project team in the execution of end to end project delivery, including RFIs/RFPs/RFQs for equipment, materials, and subcontracted services; bid tabs and commercial evaluations,  Negotiate of contractual terms and conditions, supplier qualification, expediting, document control receipt verification

• Provide mentorship for project team members and ensure proper training

• Coordinate procurement activities with Project Management, Engineering, Construction, Quality, Safety, and Finance to support scope, schedule, and budget objectives

• Administer procurement-related changes, including scope clarifications, change orders, claims support, and commercial closeout documentation

• Ensure compliance with project requirements (insurance, bonding, safety, quality, tax, and legal terms) and coordinate reviews with internal stakeholders

• Review and approve invoices, pay applications, and supporting documentation for compliance with contract terms, milestones, and deliverables

• Ensure Maintenance of complete procurement files, correspondence, and commercial documentation in accordance with project and company requirements

• Provide procurement status reporting (commitments, forecast to complete, expediting dashboard, and risks/issues) and support estimating with market intelligence and historical data

• Drive procurement closeout: warranty/turnover documentation, final lien waivers (as applicable), final payment processing, and lessons learned

• Support continuous improvement of procurement processes, templates, and supplier performance metrics across the project portfolio.  Execute lessons learned for procurement projects

• Project related client management, including meetings management, client specific reporting, and escalations