Collections Librarian

HGSE’s Monroe C. Gutman Library seeks a collaborative, user-centered Collections Librarian to develop, steward, and promote the Library’s general collections to support the research, teaching, and learning needs of the HGSE community.

Reporting to Gutman Library’s Senior Associate Director, the incumbent brings deep expertise in education and the behavioral sciences subject areas and aligns collection activities to meet curricular needs, faculty and student scholarship, school research initiatives, and evolving disciplinary trends.

The Librarian collaborates closely with several teams in Gutman Library and coordinates regularly with Harvard Library service units and peers in other campus libraries.

Job-Specific Responsibilities

Collection Development (50%)

• Develops collection strategies to support curricular needs, faculty scholarship, school research initiatives, evolving disciplinary trends, and open scholarship initiatives.

• Manages and reviews collection expenditures, including unrestricted, endowed, and gift funds, in collaboration with Gutman Library leadership. Works with HGSE Finance, and Harvard Library Finance on reporting and financial workflows. May include donor communication.

• Coordinates purchasing workflows and fund management for education liaison librarians with program- or subject-based selecting responsibilities.

• Collaborates with the Special Collections Librarian & Archivist and Special Collections Team on purchasing workflows and policies, managing in-kind gifts (including those from faculty retirements), and coordinating the periodic transfer of materials from the general collections into Special Collections or the Harvard University Archives.

• Represents HGSE and Gutman Library at Harvard Library’s Shared Harvard E-Resources (SHAER) meetings and participates in other collaborative and coordinated collection development activities across Harvard Library.

• Ensures acquired resources are easily discoverable and, for e-resources, compliant with university accessibility and access/authentication requirements. Coordinates description updates or enhancements with the Education Metadata Librarian and troubleshoots access issues with the Harvard Library E-Resources Unit or Library Technology Services as needed.

• Assesses the collection to inform purchasing, licensing, renewal, and withdrawal decisions. Leverages evidence-based reporting techniques, available user or collections data, and explores new and emerging tools, trends, and techniques, including GenAI, to support assessment.

• Coordinates database/e-resource trial and renewal assessments with rotating members of the Gutman Library Research, Teaching, and Learning Team.

• Supports promotion of new resources and thematic collection displays led by the Gutman Library Communications and Administration Coordinator and the Communications Committee.

• Coordinates with Harvard Library Imaging Services on strategic digitization projects and over-the-counter digitization workflows. Projects will be determined and prioritized internally with members of the Special Collections Team. 

• May hire and supervise staff and student assistants.

Collection Management and Access (20%)

• Leads the Collection Management & Access Team, ensuring CMA Team goals and priorities are met. The team primarily focuses on physical collection projects (e.g., shifts, weeds, transfers, etc.), process improvement, and documenting activities for Harvard Library supported acquisition to access workflows (e.g., acquisitions, cataloging, end processing, mending, binding, and stacks management). This includes liaising regularly with the following central Harvard Library units: ITS, Preservation, Access.

• Sets team priorities and project goals and objectives with the Education Metadata Librarian and consults Access Services staff.

• Participates in Collections Emergency Planning activities for Gutman Library.

Course Materials Administration (20%)

• Sets policy for Gutman Library’s course materials purchasing and fulfillment activities, ensuring alignment with HGSE and Harvard Library priorities and policies.

• Builds and maintains strong working relationships with HGSE units involved in course administration, setup, and delivery (e.g., Faculty Support Services, Teaching and Learning Lab, Registrar, IT), including providing training, communicating changes and policies, and collaboratively troubleshooting issues.

• Participates in processing course materials requests, including courses with unique set ups and specially licensed content; provides additional support during peak periods.

• Serves as an escalation point for complex or high impact issues related to course materials workflows, copyright and fair use, digital accessibility, student accommodation, and other specialized course needs.

• Leads continuous improvement by reviewing workflows and assessment data (e.g., usage, turnaround times, collection gaps), recommending changes to Gutman Library practices and Harvard partners, and identifying opportunities to shift faculty toward open and more affordable educational materials in collaboration with the Open Education Research Librarian.

Other Duties (10%)

• Participates in other Gutman Library functional or cross-functional teams as needed.

• Serves as an active member of the Gutman Library Council.

• Participates in HGSE staff committees or activities.

• Participates in Harvard Library governance structure activities, such as committees, working groups, and discussion groups.

• Engages in professional development, external service, and scholarly work.

Working Conditions

• The position is based on site in Cambridge, MA. 

• There may be the opportunity for a flexible or hybrid work model compliant with Harvard University remote work policies.

• May interact with collections that contain dust, mold, or other contaminants.

• May encounter the need to lift 25-pound boxes, maneuver fully loaded book trucks, and perform tasks that involve lifting, reaching, grasping, stepping up and down, and kneeling.