Program Manager

The Program Manager will provide key planning, implementation, and decision-making support for the annual New England Science Symposium (NESS) and Community Engagement and Education efforts to engage students, faculty and staff at Harvard Medical School. The role will be based at Harvard Medical School in the Office for Culture and Community Engagement (OCCE). 

Key Responsibilities

Relationship Management and Decision-Making Support: 

• Work with senior management, department chairs, and faculty including, but not limited to Harvard Medical School and Harvard University basic science and clinical departments to develop and implement symposium curriculum, agenda, and speakers. 

• Manage and document planning committee meetings. 

• Collect and analyze information and evaluation results from activities and events to inform mentoring strategy and program development. 

Program Management: 

• Implement local and national recruitment strategies to identify and recruit faculty and scientists from Harvard, other academic institutions, biotechnology/pharmaceutical companies, trainees, post-doctoral fellows, students, and staff for program involvement. 

• Develop, compose, and edit correspondence, reports, and program literature; including NESS event collateral and program book. Handle all marketing/publicity (print, social media and web-based). 

• Arrange and coordinate event logistics such as, but not limited to, negotiating vendor contracts (space rental, catering, photography, poster board rental, printing), program dissemination, catering, room reservations, audio visual requirements, registration materials, meeting signage, parking, meeting materials, evaluation forms, manage, mass mailings, student/fellow/speaker/judge travel arrangements. 

• Review abstract submissions, correspond with individuals to make sure all components are accurate and prepare all submissions for planning committee review. 

• Manage and track students/fellows, judges, panelists, planning committee members, moderators, facilitators, and recruitment contacts. 

• Manage Co-Op and Work Study students who provide administrative and logistical support for program areas as appropriate. 

• Design and manage efficient intake and tracking systems for community collaboration and partnership requests, ensuring opportunities are matched with appropriate Harvard faculty, staff, and students. 

• Develop and maintain tools and processes to execute community engagement programs, events, and provide support for youth program alumni. 

• Conduct targeted web-based research to inform grant writing and program evaluation efforts. 

• Standardize and implement program communications and knowledge sharing efforts, including maintaining up-to-date resources on STEM and pathway opportunities, developing outreach content, and ensuring program visibility across institutional channels.