Briefing and Correspondence Coordinator

Duties & Responsibilities

Reporting to the Deputy Provost & Chief of Staff, the Briefing and Correspondence Coordinator is a member of the Provost’s support team. Responsibilities include, but are not limited to:

• Briefings: Collecting and preparing comprehensive briefings for many of the Provost’s meetings. Briefings include, but are not limited to, agendas, pre-readings, attendee biographies, talking points, memos, proposals, and detailed travel itineraries. Briefing support may include preparing occasional materials for the Deputy Provosts as well.

• Correspondence: Triaging, tracking, and managing the Provost’s incoming correspondence. Engage with colleagues within and outside of the Provost’s Office to ensure that messages receive a timely response and are followed up on as needed. Draft potential responses and other correspondence. 

• Special Projects: Assisting with special projects and writing formal remarks and other communications as needed. 

• General Support: Providing backup support to the Provost’s Executive Assistant, including scheduling and on-site support to the Provost as needed. Other duties as assigned.

Working Conditions:

• This position is primarily on campus, with a minimum of four days in the office during the academic year. There may be times when additional on-campus presence is required; flexibility is essential.