Senior Payroll Analyst

About Equip 

Equip is the leading virtual, evidence-based eating disorder treatment program on a mission to ensure that everyone with an eating disorder can access treatment that works. Created by clinical experts in the field and people with lived experience, Equip builds upon evidence-based treatments to empower individuals to reach lasting recovery. All Equip patients receive a dedicated care team, including a therapist, dietitian, physician, and peer and family mentor. The company operates in all 50 states and is partnered with most major health insurance plans. Learn more about our strong outcomes https://equip.health/outcomes and treatment approach at www.equip.health. http://www.equip.health

Founded in 2019, Equip has been a fully virtual company since its inception and is proud of the highly-engaged, passionate, and diverse Equipsters that have created Equip’s culture.  Recognized by Time https://time.com/collection/time100-companies-2023/6285207/equip/ as one of the most influential companies of 2023, along with awards from Linkedin https://www.linkedin.com/pulse/linkedin-top-startups-2022-50-us-companies-rise-linkedin-news/ and Lattice https://lattice.com/blog/announcing-the-2023-finalists-for-lattices-people-success-awards, we are grateful to Equipsters for building a sustainable treatment program that has served thousands of patients and families.

About the role

Reporting to the Payroll Manager, the Senior Payroll Analyst will be responsible for entering and reviewing critical data used for semi-monthly payroll processing while maintaining compliance with all federal, state, and local tax jurisdictions. This role will be responsible for tax compliance and ongoing payroll tasks including entering employee data, calculating and reviewing payroll registers, running reports, and performing other recurring payroll-related functions. The Senior Payroll Analyst will be adaptable and versatile to keep current with Equip’s business structure while balancing the requirements of employment and tax compliance.

Responsibilities

- Maintain and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions, and time and attendance.

- Compute and audit taxable wage/paycheck calculations.

- Ensure accurate and timely processing of payroll updates including new hires, terminations, promotions and other changes to pay rates, and bonus payouts.

- Manage incoming mail, including research agency tax notices, and resolve outstanding requests.

- Support employee paycheck or other pay-related inquiries.

- Execute on all required state tax filings and reporting for multiple entities.

- Support reporting for People and Finance teams and Equip leadership, including but not limited to monthly payroll analysis summaries and accounts reconciliation.

- Research and respond to questions that arise from employees or leadership in a diligent and timely manner.

- Work collaboratively and cross functionally across the organization.

- Perform other duties as assigned.

Qualifications

- Bachelor's degree in Accounting/Finance/Human Resources or equivalent job experience.

- FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) certification is a plus.

- 5+ years of experience with multi-state, multi-entity payroll operations. Experience with Rippling or similar modern automated HRIS platforms is strongly preferred.

- Strong foundational knowledge of End-to-End Payroll processing (salaries, overtime, bonuses, gross to net calculations, taxable wages, leave pay, garnishments, benefits, retirement, etc.)

- Experience with tax reconciliation and reporting.

- Solid foundation in tax laws, reporting (to include federal, state, local, unemployment & PFML taxes) plus FLSA and wage and hour compliance knowledge

- Experience in a high-growth or fast-paced environment, subject to rapid change and innovation.

- Strong knowledge of and experience with Microsoft Excel and Google Suite.

- Exceptional attention to detail, highly organized, proactive and results-driven.

- Demonstrated ability to seamlessly manage multiple competing priorities.

- Strong communication and interpersonal skills, and a commitment to providing best-in-class internal customer service and external communication to tax and benefits agencies.

Time Off:

- Flex PTO policy (3-5 wks/year recommended) + 11 paid company holidays.

- Generous parental leave.

Core Benefits:

- Competitive Medical, Dental, Vision, Life, and AD&D insurance.

- Equip pays for a significant percentage of benefits premiums for individuals and families.

- Spring Health, a 100% employer-paid mental health benefit through Guardian.

- You can receive 5 free therapy sessions and 5 free coaching sessions per year for you and each of your dependents.

- Employee Assistance Program (EAP), a company paid resource for mental health, legal services, financial support, and more!

- HealthJoy, a 100% employer-paid platform connecting you to a healthcare concierge who can help you navigate your benefits.

- 401K Option!

Work From Home Additional Perks:

- $50/month stipend added directly to an employee’s paycheck to cover home internet expenses.

- $250/month stipend to use a co-working space.

- Initial work-from-home stipend of up to $500.

- Reload of $200 on the home office stipend at the 3-year mark and then every other year after that (year 5, year 7, etc.).

- Company Laptop.

Physical Demands

Work is performed 100% from home with no requirement to travel. This is a stationary position that requires the ability to operate standard office equipment and keyboards as well as to talk or hear by telephone. Sit or stand as needed.

At Equip, Diversity, Equity, Inclusion and Belonging (DEIB) are woven into everything we do. At the heart of Equip’s mission is a relentless dedication to making sure that everyone with an eating disorder has access to care that works regardless of race, gender, sexuality, ability, weight, socio-economic status, and any marginalized identity. We also strive toward our providers and corporate team reflecting that same dedication both in bringing in and retaining talented employees from all backgrounds and identities. We have an Equip DEIB council, Equip For All; also referred to as EFA. EFA at Equip aims to be a space driven by mutual respect, and thoughtful, effective communication strategy - enabling full participation of  members who identify as marginalized or under-represented and allies, amplifying diverse voices, creating opportunities for advocacy and contributing to the advancement of diversity, equity, inclusion, and belonging at Equip.

As an equal opportunity employer, we provide equal opportunity in all aspects of employment, including recruiting, hiring, compensation, training and promotion, termination, and any other terms and conditions of employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, familial status, age, disability, weight, and/or any other legally protected classification protected by federal, state, or local law. 

Our dedication to equitable access, which is core to our mission, extends to how we build our "village." In line with our commitment to Diversity, Equity, Inclusion, and Belonging (DEIB), we are dedicated to an accessible hiring process where all candidates feel a true sense of belonging. If you require a reasonable accommodation to complete your application, interview, or perform the essential functions of a role, we invite you to reach out to our People team at accommodations@equip.health.

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